HNW Family Executive Assistant

HNW Family Executive AssistantCompensation: $65,000 - $100,000 Base Salary Location: On-Site | Galleria Area with flexibility for remotePosition OverviewThe Chief of Staff serves as the operational backbone of a high-profile family office, managing all household functions, vendor relationships, financial transactions, and entertainment planning for a prominent family. This is a high-touch, multi-faceted role requiring exceptional organizational abilities, absolute discretion, and the capacity to fluidly shift between detailed tactical execution and strategic household planning. The ideal candidate is a resourceful problem-solver with significant experience in high-net-worth household management who anticipates needs, maintains composure under pressure, and takes pride in supporting a sophisticated lifestyle while maintaining the highest standards of confidentiality and privacy.Family Office ContextThis position operates within a well-established family office supporting a high-profile family with significant business interests, multiple properties, and extensive social and philanthropic commitments.

The successful candidate will work at the intersection of household operations, family logistics, and sophisticated entertaining, requiring sensitivity to the unique demands of prominent family life and the highest level of discretion regarding family matters, financial information, and personal activities.Key ResponsibilitiesHousehold Financial ManagementReview, organize, and pay household bills in a timely mannerTrack household expenses and maintain organized records for financial reviewProcess household payments and coordinate with banking as neededProperty and Vendor ManagementServe as primary contact for general contractor regarding second home repairs and maintenanceCoordinate with landscaping company for scheduled and as-needed landscaping servicesMeet vendors and repairmen at the house (quarterly exterminator visits, plumbing, electrical, etc.)Maintain household vendor database with contacts, service schedules, and relationship managementSchedule and coordinate quarterly and ongoing home maintenance activitiesEnsure all vendor interactions maintain family privacy and security protocolsTravel and Flight CoordinationBook and schedule flights and coordinate all flight logisticsWork with travel agent on travel arrangements and itinerary planningManage travel timing, logistics, and household preparation for tripsManage household operations when family is out of townMaintain discretion regarding family travel plans and schedulesPet Care and MaintenanceWalk family dog dailyCoordinate and transport to grooming appointmentsEnsure receives consistent, reliable daily careHousehold Organization and MaintenanceWater outdoor plants weekly and maintain fresh flowers and plants throughout the houseKeep pantry and kitchen organized and well-stockedMaintain organized garage and storage areasOrganize and coordinate household items including packing, distribution, and donationsHelp organize storage units and coordinate disposal or donation of unwanted itemsCollaborate with designer on organization and arrangement of household itemsPersonal Errands and ShoppingOrder and pick up groceries weeklyArrange gas and car washing servicesCoordinate dry cleaning services including drop-off and pick-upCoordinate alterations and tailoring servicesPick up prescriptions fromOrder gifts for various occasionsShip items via UPS as neededReturn items to stores as neededCoordinate and execute all household shopping and errandsEvent Planning and EntertainmentPlan and coordinate events from intimate dinner parties to large-scale events (200-person garden club tea)Manage guest lists and RSVP tracking for all eventsCoordinate with professional event planner for large or complex eventsHandle logistics, timing, and execution of eventsCoordinate with vendors for catering, floral arrangements, and other event servicesAssist with ordering food for holiday meals and special occasionsCoordinate and execute Christmas decorating and seasonal preparationsProvide post-event follow-up including thank you notes and acknowledgmentsMaintain strict confidentiality regarding guest lists, event details, and family entertainment preferencesHoliday and Seasonal PlanningUpdate and maintain Christmas card list and coordinate ordering of Christmas cardsProvide seasonal planning and preparation for all major holidaysCoordinate household seasonal tasks and decoratingManage recurring annual events and traditionsTechnical Support and Digital CoordinationDemonstrate proficiency with technology platforms and household systemsManage digital calendars, schedules, and household coordination systemsCoordinate with technology and digital platforms for household management and event planningMaintain organized digital files and records for household operationsMaintain appropriate digital security and privacy protocolsQualifications5 or more years of professional experience in household management, personal assistance, estate management, education sector or similar high-touch operational roleDemonstrated experience managing operations for high-net-worth individuals or families OR have an true understanding of the dynamics and personality needed.Proven track record of successfully managing complex, multi-faceted household operationsExcellent organizational skills with demonstrated ability to manage multiple competing priorities simultaneouslyStrong communication skills, both written and verbal, with ability to communicate with household members, vendors, contractors, and service providersAdvanced proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other productivity softwareHigh level of technical fluency and ability to quickly learn new systems and platformsAbility to work independently with minimal supervision while maintaining high standardsAbsolute discretion and confidentiality regarding household information, family privacy, and business mattersUnderstanding of the unique demands and sensitivities of high-profile family lifeValid driver's license with reliable transportationPhysical ability to walk and exercise a dog dailyWillingness to meet vendors, contractors, and service providers at the houseFlexibility with scheduling to accommodate household needsBackground check and references requiredWillingness to sign confidentiality and non-disclosure agreements