Head Secretary (10-month)

Assistant SecretaryIn compliance with New Jersey's Pay Transparency Law, the negotiated annual salary range for this position is: $37,156 to $62,857. Salaries for internal applicants will be based on union negotiated calculations. This position may also be eligible for a comprehensive benefits package, including health and dental insurance, a retirement plan and benefits for work life balance.Reports To: Building Principal/Director or designated administratorJob Goal To perform complex clerical and administrative support functions requiring a high degree of accuracy, discretion, confidentiality, and independent judgment in support of school or departmental operations.Responsibilities The Assistant Secretary shall perform duties including, but not limited to:Clerical & Administrative SupportPrepare, type, edit, and proofread correspondence, reports, and other documents using word processing, spreadsheet, and database applications.Perform advanced clerical functions, including data entry, recordkeeping, and document management.Maintain accurate and up-to-date filing systems (electronic and paper).Operate office equipment and technology necessary to support office operations.Office Operations & CoordinationReceive, screen, and route incoming calls, emails, and correspondence.Serve as a point of contact for parents, staff, and the public, providing information and assistance.Schedule and coordinate meetings, appointments, and events; maintain calendars.Prepare meeting materials, agendas, and minutes, as assigned.Assist with travel arrangements and logistical coordination when required.Records, Reporting & ComplianceAssist in compiling data and preparing reports required by administration, board policy, or regulatory agencies.Maintain accurate records and ensure compliance with district procedures and applicable regulations.Handle confidential information and records in accordance with district policies and legal requirements.Customer Service & CommunicationGreet and assist visitors, ensuring proper sign-in procedures and directing them appropriately.Provide assistance with forms, applications, and general inquiries.Communicate effectively with staff, students, families, and community members.Inventory & Office ManagementOrder, receive, store, and distribute office supplies; maintain inventory records.Track and manage incoming and outgoing mail and correspondence.Other DutiesPerform specialized assignments and support projects as directed by administration.Work independently while managing multiple priorities and deadlines.Perform other duties as assigned by the Building Principal or designee.Must be able to perform all essential functions of the position with or without reasonable accommodation.Qualifications Education & ExperienceHigh school diploma or equivalent requiredPrior clerical or administrative support experience preferredMinimum typing proficiency (e.g., 40 words per minute) preferredKnowledge & SkillsKnowledge of office administration practices, procedures, and workflowProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office systemsStrong written and verbal communication skills, including grammar and business correspondenceStrong organizational skills and attention to detailAbility to manage multiple tasks and meet deadlinesAbility to exercise discretion and maintain confidentialityStrong customer service and interpersonal skillsAbilitiesAbility to work independently and use sound judgmentAbility to interpret and apply policies, procedures, and regulationsAbility to establish and maintain effective working relationshipsOther RequirementsRequired criminal history background check and eligibility to work in the United StatesMust meet NJ residency requirements under the New Jersey First ActAlternatives to qualifications may be considered as determined by the Board of EducationPhysical RequirementsAbility to sit for extended periods and work on a computerAbility to use hands and fingers for typing and office tasksAbility to lift and carry light office materialsAbility to communicate effectively in person and via telephoneWorking ConditionsWork performed in a school or administrative office settingFrequent interruptions requiring prioritization and multitaskingRegular interaction with students, staff, and the publicRequires professionalism, discretion, and adaptabilityPHYSICAL ABILITIES AND WORKING CONDITIONS OF CONTINUED EMPLOYMENTThe Physical Abilities and Other Conditions of Continued Employment listed in this section are representative but are not intended to provide an exhaustive list of Physical Abilities and Other Conditions of Continued Employment which may be required of this position.

The East Orange School District encourages persons with disabilities who are interested in employment in this class and need reasonable accommodations to contact the Division of Labor Relations and Employment Services.Vision: (which may be corrected) to read small print; view a computer screen for prolonged periodsHearing: (which may be corrected) to answer telephones and tolerate exposure to noisy conditionsSpeech: to be understood in face-to-face communications; to speak with a level of proficiency and volume to be understood over a telephoneUpper Body Mobility: use hands and fingers to feel, grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arm to reach outward and upward; use hands and arms to lift objects; turn, raise and lower headStrength: moderate to heavy lifting, pushing, pulling or carrying is occasionally required; to lift, push, pull and/or carry objects which weigh as much as 15 pounds on a frequent basis; ability to walk frequentlyEnvironmental Requirements: encounter constant work interruptions; work cooperatively with others; work independently; work indoors;Mental Requirements: read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly, learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile, and coordinate information and recordsApplication Procedure Qualified applicants must submit applications through the district's online application system.Selection ProcessReview of application and credentialsInterview with district administrationRecommendation to the SuperintendentFinal appointment by the East Orange Board of Education in accordance with Board policiesTerm of Employment: Ten (10) OR Twelve (12) month work yearSalary: Shall be in accordance with the negotiated agreement between the East Orange Board of Education and the East Orange Resource Professionals Association (EORPA).Equal Employment Opportunity The East Orange School District is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected status.Approved by the East Orange Board of Education: Apr 21, 2026 Revised 3/18/2026