Head of the Office

Benefits:

• Health insurance
• 401(k) matching
• Bonus based on performance
• Opportunity for advancement
• Paid time off
• Training & development

Job Summary

We are seeking a reliable and detail-oriented Administrative Assistant to support Financial, Operations, and Human Resources functions. This position will assist with administrative tasks, bookkeeping support, recordkeeping, reporting, and coordination across company locations to ensure smooth and efficient daily operations. The ideal candidate will have strong organizational skills, maintain confidentiality, demonstrate attention to detail, and be able to manage multiple priorities effectively.

Responsibilities

Provide general Human Resources support, including employee documentation, onboarding paperwork, recordkeeping, and other administrative HR tasks

Assist with basic bookkeeping, data entry, invoices, receipts, reconciliations, and maintaining accurate financial records

Provide general administrative and clerical support for the head office

Support and communicate with Office Managers at the company’s other locations

Help ensure Office Managers complete required reports, spreadsheets, records, and administrative tasks accurately and on time

Follow up with Office Managers regarding missing information, deadlines, documentation, and company procedures

Collect information from different locations and departments for company reporting

Maintain organized files, spreadsheets, internal records, and supporting documentation

Help track deadlines, action items, outstanding documents, and required follow-ups

Prepare forms, correspondence, reports, and other internal documents

Maintain confidentiality and accuracy in HR, bookkeeping, and administrative processes

Qualifications

High school diploma or GED required; some college preferred

Previous experience in Human Resources, bookkeeping, office administration, or a similar position preferred

Basic bookkeeping and financial recordkeeping experience

Proficiency in Google Workspace and/or Microsoft Office, including Excel and Outlook

Ability to manage multiple priorities and meet deadlines

Strong attention to detail and accuracy

Ability to handle confidential information professionally

Excellent verbal and written communication skills

Positive, dependable, and professional attitude