Head of Project Management and Operations Department

At VinDynamics , we design safe, affordable, and intelligent humanoid robots to assist in everyday life — robots for everyone . Backed by Vingroup , Vietnam’s leading technology conglomerate, we are on a mission to make advanced robotics accessible, reliable, and beneficial for billions of people worldwide. By combining innovative AI, world-class engineering, and human-centered design, we aim to seamlessly integrate robots into daily life — enhancing safety, productivity, and happiness at home and beyond.

II. OVERVIEW

• Position: Head of Project Management and Operations Department
• Division - Department: Project Management and Operations Department
• Report to: Company President

III. REQUIREMENTS

Relevant education and experience

• 7+ years managing operations including project management and support functions including HR, accounting, procurement and administration through direct reports and vendors.
• Experience in technology, engineering, robotics, or manufacturing environments.
• Proven track record overseeing company operations that align with business objectives including HR, accounting, procurement, or project management through a team.
• Strong vendor negotiation and contract management skills.
• Comfortable exercising sound judgment in fast-scaling, low-precedent environments.
• Bachelor's degree in business administration, Operations Management, or related field.
• PMP or equivalent project management certification preferred.
• Strong leadership and stakeholder management skills across cross-functional teams.
• Strong governance and compliance mindset, ensuring consistent adherence to company and Group policies, procedures, internal controls, and operational standards.
• Proactive and solutions-oriented, comfortable making decisions without an established playbook.
• Detail-oriented and highly organized, able to manage multiple functions simultaneously.
• Clear communicator, able to translate between technical and business priorities.

IV. JOB DESCRIPTION

Oversee the day-to-day operations of the U.S. organization, driving operational efficiency while supporting engineering, business, and corporate functions.

Back Office & Operational Governance (40%)

• Lead and oversee HR, Administration, Finance & Accounting, Procurement, and IT operations to ensure efficient, compliant, and scalable business operations.
• Supervise the HR Manager on employee lifecycle management, onboarding, employee services, and HR operational excellence.
• Establish, implement, and continuously improve operational policies, SOPs, internal controls, and governance frameworks to support business growth.
• Oversee the Accountant on budgeting, expense management, vendor payments, financial reporting, and coordination with outsourced accounting partners.
• Ensure compliance with Company policies, Delegation of Authority (DOA), procurement procedures, financial controls, and applicable regulatory requirements.
• Supervise the Procurement Specialist on sourcing, vendor management, contract administration, procurement planning, and logistics for engineering, robotics, and IT operations.
• Drive operational efficiency through process optimization, KPI monitoring, and continuous improvement initiatives across Back Office functions.

Project Management (40%)

• Establish and manage the Company's Project Management Office (PMO) framework, governance standards, project reporting, and execution methodology.
• Lead cross-functional planning to ensure projects are delivered on schedule, within budget, and aligned with business priorities.
• Coordinate project governance across Engineering, Product, Manufacturing, Data, Platform, and Business functions.
• Monitor project milestones, resource allocation, risks, dependencies, and critical issues; proactively escalate and recommend mitigation plans to Executive Leadership.
• Ensure project execution complies with approved budgets, operational procedures, governance requirements, and internal approval of workflows.
• Drive cross-functional alignment and execution discipline to support the Company's product commercialization and manufacturing roadmap.

Cross-functional Leadership & Stakeholder Management (20%)

• Serve as the primary operational coordinator among Engineering, Finance, Legal, HR, Procurement, IT, and Executive Leadership.
• Coordinate external partners, including legal counsel, immigration advisors, insurance providers, landlords, logistics vendors, and other professional service providers.
• Ensure operational readiness for new business initiatives, office expansion, overseas operations, and corporate projects.
• Perform other duties as assigned by the President.