Grants Coordinator
Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™.
To join a team of people with the mission: Relentless Commitment to Student Greatness in School and in Life™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts™ through an education model that gives every student the opportunity for success. As a Grants Coordinator, you will ensure the successful development, implementation, and closeout of grants to meet school and funder goals and objectives. The Grant Coordinator will oversee and be the main point of contact for program implementation, program compliance and audits, financial compliance, renewals, and any other related items requested by the funder(s). This position will be grant funded and may be allocated to one or more grant sources, including, but not limited to: Title I, SIG, IDEA, and Perkins.
As a Grants Coordinator, you will:
- Administer and monitor all aspects of the grant according to funder specifications.
- Work with school staff to ensure grant programs are implemented with fidelity.
- Maintain calendar with all pertinent grant related deadlines to ensure grant progress and work with school staff to implement grant funding strategies.
- Work closely with Regional Business Operations Manager, Principal, Business Operations Manager, Registrar, Enrollment, Accounting, Finance, Grants Specialist, and other support staff to ensure program and financial compliance.
- Monitor and manage rollover budgets and approvals.
- Track, monitor, and help facilitate all grant purchases and staffing, to ensure grant compliance and utilization.
- Assist with the preparation and submission of grant planning reports (example: school-wide plan), budgets and annual applications/proposals.
- Gather and complete grant quarterly reports and annual reports, to include: Maintenance of Effort, Comparability Reporting, Time & Effort Logs, Semi-Annual Certifications, etc.
- Monitor schools for adherence to the grant guidelines and regulations.
- Work with parent liaison to ensure parent involvement plan and that all related activities comply with grant guidance.
- Ensure deliverables in grant program application are implemented and satisfactorily achieved while maintaining accurate supporting documentation.
- Remain current on regulations and requirements regarding each program and meet with related staff routinely to ensure delivery of grant objectives.
- Ensure current property inventory records are maintained for each program.
- Assist with the creation and maintenance activity records (applicable student rosters and teacher class schedule/lesson plans).
- Oversee independent evaluator activities and contracted services.
- Keep complete compliance binder to include all grant related records; i.e. award notice, reimbursement documentation, compliance checklist, inventory logs, contracts, PAFs, offer letters, etc.
Required Qualifications and Skills:
- Ability to analyze data and assess progress toward meeting application indicators. Ability to work with large amounts of data, to analyze and interpret data, to detect errors, and prepare reports.
- Develop, maintain, and analyze budgets, preparing periodic reports that compare budgeted costs to actual costs.
- Ability to use computer software programs for budgeting, i.e. Excel.
- Ability to write succinct reports.
- Demonstrates excellent interpersonal skills between all constituents: being courteous, professional, and helpful; demonstrates high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
- Communicates with key stakeholders (teachers, principal and community) effectively on grant activities.
- Knowledge of K-12 educational systems particularly schools with disadvantaged students.
- Maintain and examine regulations and guidelines from government agencies.
- Process reimbursement forms.
- Works independently under pressure, give high attention to detail and meet deadlines.
- Strong contributor in team environment.
- Ability to consistently be at work, to arrive on time, to follow instructions, to respond to management direction and solicit feedback to improve performance.
- Proactive and takes initiative. Thinks creatively. Drives projects to completion. Insists on highest level of quality.
- Knowledge of federal and state grant guidelines, i.e. EDGAR, A-87, Single Audit, A-133, etc.
Job Requirements:
- Bachelor or higher degree from an accredited university, preferably Education and Business-related field.
- 2-4 years of budgeting, grant or K-12 experience.
- Highly proficient in Excel, Word, and other Office tools.
- Commitment to company values.
- Such alternatives to the above requirements as CSUSA may find appropriate and acceptable.
- Light travel to training, conferences and meetings as required.
- May perform other duties assigned.
Work Environment:
- Usual office working conditions.
Physical Demands:
- No physical exertion required.
- Travel within or outside of state.
- Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.
FLSA Overtime Category:
Job is exempt from the overtime provisions of the Fair Labor Standards Act.