Global Markets, Administrative Assistant

Administrative AssistantWhat is the opportunity?Maintain outlook calendars and manage the coordination and logistics of both internal and external meetings for teamArrange and coordinate domestic and international travel agendasHandle expense reports for assigned staff, assist with expense pre-approval process and ensure all policies are followed and items are processed within provided guidelinesAct as a subject matter expert for the team, regarding T&E as well as other policies and proceduresManage phones and screen incoming calls and determine the level of priorityArrange video conferences and meeting spacesManage client contact information in RBC's CRM (Client Relationship Management system), assist with call reports and various data entryAssist with technology requests, supply orders and miscellaneous queriesAssist with staff on-boarding and off-boarding, which includes requesting equipment setup and system accessCreate and edit spreadsheets and presentations, including printing, copying, collating and binding, for internal and external meetingsPrepare and submit invoicesHandle regular activities without prompting, and advise in advance of issues or delaysWork cooperatively with other team members in positive partnership to support and provide overall coverage and backup supportMaintain information flow to internal partners and remain up to date on divisional activities and business objectivesLead and coordinate ad hoc projects as requestedWhat do you need to succeed?At least 3-5 years of administrative experience within the finance industryBachelor's degree or equivalentAbility to work in a dynamic, fast-paced environmentAbility to organize, prioritize, multi-task and solve problems efficientlyHigh attention to detailStrong written and verbal communication skillsHigh degree of integrity and confidentialityHigh proficiency in Microsoft applications - Outlook, Word, Excel, PowerPointAble to learn new technology quickly and adapt functionality to departmental needsExhibits sound judgement and decision-making abilitiesAbility to interact effectively and establish good working relationships with other internal and external personnelExcellent telephone etiquetteSelf-starter with ability to work independentlyWhat's in it for you?We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.* A comprehensive Total Rewards Program include competitive compensation and flexible benefits, such as 401(k) program with company-matching contributions, health, dental, vision, life, disability insurance, and paid-time off.* Leaders who support your development through coaching and managing opportunities.* Ability to make a difference and lasting impact.* Work in a dynamic, collaborative, progressive, and high-performing team.* Opportunities to do challenging work.* Opportunities to build close relationships with clients.The expected salary range for this particular position is $80,000-$110,000 depending on your experience, skills, and registration status, market conditions and business needs.You have the potential to earn more through RBC's discretionary variable compensation program which gives you an opportunity to increase your total compensation, provided the business meets its performance targets and you meet your individual goals.RBC's compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:* Drives RBC's high-performance culture* Enables collective achievement of our strategic goals* Generates sustainable shareholder returns and above market shareholder valueJob Skills: Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing SoftwareAdditional Job Details:Address: BROOKFIELD PLACE FKA 3 WORLD FINANCIAL CENTER, 200 VESEY STREET: NEW YORKCity: New YorkCountry: United States of AmericaWork hours/week: 40Employment Type: Full timePlatform: CAPITAL MARKETSJob Type: RegularPay Type: SalariedPosted Date: Application Deadline: Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above