Gift Processor - Part TimeSalary Range $30.00 - $30.00 Hourly Position Type Part TimeJob DescriptionGift Processor Part-TimeSalary - $30.00 – hourlyThis is a hybrid position and will require both in-office (1 day) and remote work. This is a part-time position requiring approximately 21 hours per week.Cancer Care is a leading national nonprofit organization providing free professional support services to anyone affected by cancer. We are seeking a highly organized, detail-oriented professional to join our Advancement Operations team as a Gift Processor.This role is ideal for an individual who enjoys data management, donor stewardship, and supporting fundraising operations through accurate gift processing and exceptional customer service.The Gift Processor is responsible for the timely and accurate processing of charitable contributions and maintenance of donor records within Cancer Care's CRM system, Virtuous.
This role supports the Advancement team by ensuring gifts are entered accurately, donor information is maintained according to organizational standards, and acknowledgment processes are completed in a timely manner.The Gift Processor serves as a critical member of the Advancement Operations team, helping to ensure exceptional donor stewardship through accurate gift administration and data management.The Gift Processor will be responsible for:Processing all incoming gifts, including checks, online donations, donor-advised fund distributions, stock gifts, matching gifts, and workplace giving contributionsEntering and updating donor and gift records in Virtuous CRM accurately and efficientlyVerifying gift coding, campaign assignments, appeal designations, and fund allocationsReviewing gift batches for accuracy and completeness prior to postingMaintaining electronic records and supporting documentation for all giftsDonor Acknowledgments & Stewardship SupportGenerating acknowledgment letters and donor receipts according to established timelinesEnsuring donor recognition and tribute gift information is accurately recordedAssisting with the processing of memorial and honorary gifts and related notificationsResponding to routine donor record updates, including address changes and contact information correctionsResponding to routine donor inquiries by phone, email, and mail, providing exceptional customer service and ensuring timely resolution of questions related to gifts, acknowledgments, and donor recordsData Quality & Record MaintenanceReviewing donor records for duplicates, incomplete information, and data inconsistenciesUpdating constituent records based on returned mail, donor communications, and other data sourcesMaintaining accurate donor coding, tagging, and segmentation fields within VirtuousSupporting ongoing database cleanup initiativesAdvancement Operations SupportSupporting event-related data entry, including registrations, sponsorships, and attendance recordsAssisting with year-end giving activities, tax receipt preparation, and audit-related documentationServing as a professional and courteous point of contact for donors and other external stakeholdersMaintaining confidentiality and security of donor information at all timesFollowing established Advancement Operations procedures and documentation standardsProviding general administrative support to the Advancement team as neededCross-Department CollaborationWorking collaboratively with Advancement, Finance, Events, and Program teams to ensure accurate donor and fundraising dataAssisting with gift batch reconciliation and support coordination between Advancement and Finance to ensure accurate recording of fundraising revenueSupporting organization-wide fundraising and stewardship initiatives through timely and accurate administrative supportQualificationsAssociate's degree or equivalent professional experience1–3 years of experience in gift processing, donor database management, data entry, bookkeeping, or nonprofit administrationStrong attention to detail and commitment to data accuracyExperience working with CRM databases or fundraising software, preferably VirtuousProficiency in Microsoft Excel, including basic data management functionsExcellent organizational and time management skillsAbility to handle confidential donor information with discretionStrong written and verbal communication skillsStrong customer service orientation and ability to interact professionally with donors, volunteers, and colleaguesWillingness to adapt to fluid and changing priorities and challengesAbility to work well with diverse individuals of all levels and backgroundsPlease provide a cover letter with your resume.This job posting provides a general list of the essential responsibilities and qualifications required for this position. It does not represent a contract for employment, and Cancer Care reserves the right to change the description and/or posting at any time without notice.Cancer Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national origin, gender identity or expression, sexual orientation, age, marital status, disability, genetic information, veteran/military status, or any other protected.