General Magistrate Assistant

Magistrate AssistantThis position is responsible for administrative support to the Magistrate. The assistant is responsible for preparing and maintaining the Magistrate's court and professional calendar; reviewing submissions from parties, lawyers, and Clerk primarily via email and the court's internal case management system viewer (JVS) for transmission to the Magistrate for further action; organizing, maintaining, and tracking work submitted to and from the Magistrate; reviewing relevant portions of electronic court files for compliance and completeness prior to submitting the case to the Magistrate for review; responding to emails, US Mail, and phone calls; drafting proposed orders and/or reports and recommendations; case management; maintaining dockets, tracking and managing requests for continuances, tracking report and recommendations and/or orders; scheduling motions, hearings, conferences, and trials. Interacting and establishing relationships with Magistrates, Judges, Clerk of Court staff, attorneys, law enforcement, social services, and the general public.Essential duties include working independently under general supervision according to procedures while developing work methods; composing/drafting and/or typing correspondence, court orders, pleadings, memoranda, reports, e-mails, and other documents observing strict confidentiality; assisting the Magistrate in special projects, including case management, research, and typing; developing and maintaining a working relationship with the Clerk of Court office to ensure efficient delivery of services; providing temporary coverage for other Magistrate Assistants at other court annexes; and attending staff and other professional meetings.Minimum qualifications/knowledge, skills, and abilities include a Bachelor's Degree and two years of experience working in business administration, paralegal, secretarial skills, or a closely related field.

Relevant experience and/or education may substitute for the recommended minimum qualifications on a year-for-year basis. Knowledge of the legal system, specifically dependency and family court divisions; knowledge of the rules of English grammar, spelling, punctuation; ability to work within deadlines to complete projects and assignments; proficiency in Microsoft Word, Outlook, and Excel; and ability to prioritize work and communicate effectively verbally and in writing are required.During the application process, please upload the following attachments if applicable: proof of education and proof of certifications/licenses. Notice: incomplete applications will not be considered.

Applications will continue to be received until the position is filled. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check.

The Fifteenth Circuit is an Equal Opportunity Employer and does not discriminate.If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call "711."Premium benefits plan includes earning vacation and sick leave your first day of employment, eligible for fourteen (14) paid court holidays your first day of employment, state group insurance health plan for $50 (monthly) for individual coverage and $180 (monthly) for family coverage, retirement plan recognized nationally - Florida Retirement System (FRS), a wide range of additional state benefits, including, but not limited to dental, vision, and disability insurance, tax-free Flexible Spending Account and Health Savings Account, college tuition waiver program, and cellular plan discounts.