Fundraising Event Coordinator

Organization: Spark! Creativity

Location: Edmonds, WA (On-site)

Event Date: Friday, April 23, 2027

Contract Period: April 16–23, 2027

Compensation: $25 per hour

Estimated Commitment: Approximately 26–30 hours total

About Spark! Creativity

Spark! Creativity is a nonprofit arts education organization dedicated to making arts education accessible to young people as a catalyst for personal and professional growth. Through partnerships with schools, professional teaching artists, and community organizations, we expand opportunities for youth to explore creativity, build confidence, and develop new skills.

About the Opportunity

We're seeking an organized, resourceful, and hands-on Fundraising Event Coordinator to support our annual fundraiser, A Celebration of Impact, on April 23, 2027, at Cascadia Art Museum in Edmonds, Washington.

This paid, short-term contract role focuses on final event preparations and on-site execution. The coordinator will work closely with the fundraiser lead to turn an established event plan into a clear schedule, coordinate volunteers and vendors, organize event materials, and help ensure activities run smoothly.

The event celebrates youth creativity and raises funds to expand access to arts education in local schools.

Key Responsibilities

• Coordinate final event logistics with the fundraiser lead and venue contact.
• Help finalize the event timeline, program flow, setup plan, and task checklists.
• Develop volunteer assignments, schedules, and event-day instructions.
• Organize event supplies, signage, name tags, auction materials, and other equipment.
• Coordinate room layout, guest flow, registration areas, and activity spaces.
• Assist with silent auction and fundraising activity logistics, including setup, procedures, and closing coordination.
• Communicate with vendors and confirm event-day arrangements.
• Provide hands-on support during event setup, guest arrival, program activities, and breakdown.
• Help coordinate youth participation and other program elements.
• Troubleshoot logistical issues and communicate updates to the fundraiser lead.

Qualifications

Preferred Qualifications

• Experience coordinating events, fundraisers, auctions, or community gatherings.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and adapt in a fast-paced environment.
• Experience coordinating volunteers, vendors, or event logistics.
• Comfortable using email, spreadsheets, and event-management tools.
• Interest in nonprofit work, arts education, and community engagement.
• Experience with Givebutter or similar fundraising platforms is a plus, but not required.

Schedule and Compensation

• Contract period: April 16–23, 2027
• Preparation: Approximately 20 hours during the week before the event
• Event day: Approximately 6–10 hours, depending on final scheduling
• Total: Approximately 26–30 hours
• Pay: $25 per hour

The coordinator must be available on-site in Edmonds on April 23, including setup and breakdown.

This is a short-term, paid contract position, not a permanent or volunteer role.

How to Apply

Please submit a resume and a brief statement describing your relevant event coordination experience and availability during April 16–23, 2027.

Application Deadline: December 31, 2026

• Spark! Creativity welcomes applicants from diverse backgrounds and experiences who share our commitment to expanding access to arts education.