FULL-TIME ADMINISTRATIVE PROFESSIONAL

We are seeking a proactive and highly organized Administrative Assistan t to support a fast-paced, collaborative accounting team. This role is ideal for someone who thrives in an environment where no two days look the same. The right candidate will be resourceful, reliable, and capable of operating with sound judgment and autonomy while helping keep day-to-day operations running smoothly.
Key Responsibilities:
Provide day-to-day administrative support to the Controller, Director of Finance, and Senior Accountant
Manage calendars, schedule meetings, and coordinate internal and external communications
Prepare, organize, and maintain financial documents, reports, and records
Assist with data entry, filing, and document management within accounting systems
Handle correspondence, phone calls, and general inquiries on behalf of the finance team
Support meeting preparation, including agendas, materials, and follow-up notes
Help coordinate department workflows, deadlines, and special projects as needed
Maintain confidentiality when handling sensitive financial and company informatio

What We’re Looking For:
Strong administrative experience in a law firm, professional services or corporate environment
Someone who comes from a collaborative, team-oriented workplace with an “all hands on deck” mentality
Excellent communication skills, professionalism, and business maturity
Ability to adapt to a fluid schedule and shifting priorities
High level of reliability, discretion, and trustworthiness
Energetic, proactive, and execution-focused mindset