Fuel Administrative Assistant

Fuel Administrative AssistantFull-Time, Monday - Friday, 8am - 4:30pmR+L Carriers - Women in TruckingCompany CultureR+L Carriers is seeking organized and proactive Facilities Fuel Administrative Assistant to support daily operations. This role involves answering and directing phone calls, dispatching service requests to approved vendors, and detailed data entry. You'll also assist with document creation, label production, and inventory management.

The ideal candidate is dependable, detail-oriented, and brings a positive attitude to the team. You will also support other administrative staff and escalate issues when needed to ensure timely resolution.Roles and Responsibilities:Assign and dispatch fuel service calls to approved vendorsCoordinate service calls with onsite personnel and maintain clear communications between all parties dailyEscalate level 2 projects to the Fuel ManagerCreate Requisitions for parts or supplies as neededEnsure that all requisitions are fulfilled in a timely mannerManage and dispatch environmental requests in a timely mannerReview estimates and invoices for service requests before approvalMaintain detailed records of maintenance and corrective actions completedEnsure timely and correct completion of work that has been assignedComplete and Maintain Class A/B UST Operating CertificateProvide excellent customer service to internal and external employees and vendorsProcess invoices in OracleHandle incoming and outgoing phone calls and emails with professionalismAssist Facilities Fuel Coordinator as neededPerform other related duties as assignedRequirements:High School Diploma or equivalent2+ years of general office or administrative support experience – preferably in the petroleum industryProficiency in Microsoft Office Suit and Google DocsAbility to type 40+ WPMAbility to work independently with minimal direction and accept ownership of tasksAbility to effectively manage multiple competing priorities and perform all other duties as assignedDemonstrate accuracy and attention to detailAbility to adapt to new technologies and proceduresAbility to deal with people and situations diplomatically and professionallyAbility to communicate clearly and effectively both orally and written combined with the ability to work effectively in a team environmentHighly dependable with ability and willingness to work overtime as requiredAbility to demonstrate flexibility and patienceAbility to adapt to and initiate changeAbility to make fast and efficient decisionsPreferred:Prior entry level experience in the Petroleum Industry or related fieldEPA UST Certifications – Class A/B OperatorBenefits: R+L Carriers offers an excellent compensation and comprehensive benefits package that includes Medical/Dental/Vision Insurance, 401(k) Retirement Plan with company matching contributions, Paid Vacation & Holidays, and vacation lodging at our exclusive employee resorts in Daytona Beach, FL, Big Bear Lake, CA, Pigeon Forge, TN, and Ocean Isle Beach, NC.About Us : R+L Carriers is a family owned, privately held transportation company founded in 1965. Our business caters to the transportation and distribution industry and is designed to provide customers with superior service through efficient administration and innovative thinking.

The Company prides itself in treating our employees and customers with respect and honesty. We believe each employee contributes directly to the Company's growth and success.