Front Office Administrative Assistant

Front Office Administrative AssistantWe are seeking a professional, organized, and dependable Front Office Administrative Assistant to join our team in Tulsa's aerospace and manufacturing industry. This position serves as an important first point of contact for visitors, customers, vendors, and employees while providing administrative support to help keep daily office operations running smoothly.The ideal candidate will be friendly, detail-oriented, and comfortable working in a professional aerospace repair and manufacturing environment. Strong communication skills, computer proficiency, and the ability to stay organized while handling multiple tasks are essential.

This is a great opportunity for someone looking to build or expand their experience in office administration, customer service, and the aerospace industry.ResponsibilitiesWelcome and assist visitors, customers, and vendors in a professional and friendly mannerAnswer and direct calls using a multi-line phone systemRespond to incoming emails, mail, faxes, and other correspondenceProvide professional customer service and communicate with customers regarding job status and general inquiriesMaintain accurate and organized physical and electronic filing systemsAssist with scheduling appointments, meetings, and other office activitiesPerform accurate data entry using Microsoft Office and Google WorkspaceAssist with preparing quotes, invoices, reports, and other customer documentationAssist with basic bookkeeping tasks, including invoicing and expense tracking through QuickBooksMaintain visitor logs and follow front-office proceduresMaintain a clean, organized, and professional reception areaAssist with ordering office supplies and maintaining office inventoryProofread, scan, copy, organize, and prepare documentsProvide general administrative and clerical support to office and operations staffMaintain professionalism and confidentiality when handling customer and company informationQualifications & ExperiencePrevious experience in a receptionist, administrative assistant, office, or clerical position preferredStrong computer skills and experience with Microsoft Word, Excel, Outlook, and Google WorkspaceExcellent verbal and written communication skillsComfortable answering phones and working with a multi-line phone systemStrong attention to detail and accuracyAbility to prioritize and manage multiple tasks in a fast-paced environmentProfessional and customer-focused attitudeFamiliarity with filing, scheduling, data entry, and general office proceduresQuickBooks experience is a plusExperience in an aerospace, aviation, manufacturing, repair station, or industrial environment is a plusPrevious medical/dental receptionist or personal assistant experience is also consideredBilingual candidates are encouraged to applyMust be dependable, organized, and comfortable working as part of a team