Front Desk Coordinator
About the Company and Opportunity:
Our client is a leading engineering, procurement, and construction organization supporting large-scale industrial and manufacturing projects across North America.
This company is recognized for its commitment to operational excellence, innovation, safety, and delivering high-quality solutions to its customers. The organization fosters a collaborative environment where employees are empowered to contribute, grow professionally, and make a meaningful impact.
Why work here:
- Stable and growing organization with a strong industry reputation.
- Collaborative team environment with supportive leadership.
- Opportunity to gain exposure to procurement, accounts payable, and project support functions.
- Diverse responsibilities that provide broad operational and financial experience.
- Career growth opportunities within a large, established organization.
- Employee-focused culture that values integrity, accountability, and continuous improvement.
What You'll Be Doing as a Front Desk Coordinator:
- Serve as the first point of contact for visitors, employees, vendors, and customers.
- Greet and welcome guests in a professional and courteous manner.
- Answer, screen, and route incoming phone calls and messages.
- Manage front desk activities and maintain a professional reception area.
- Coordinate visitor access, sign-in procedures, and meeting room schedules.
- Receive and distribute incoming mail, packages, and deliveries.
- Coordinate outgoing mail, shipments, and courier services as needed.
- Maintain accurate visitor, employee, and office records.
- Assist with scheduling meetings, appointments,
- and conference rooms.
- Provide administrative support to office leadership and various departments.
- Prepare correspondence, reports, spreadsheets, presentations, and other documents.
- Order and maintain office supplies and coordinate with vendors when necessary.
- Assist with employee onboarding, office access, and administrative documentation.
- Support travel arrangements, expense documentation, and other office coordination activities as assigned.
- Maintain organized electronic and physical files while protecting confidential information.
- Assist with special projects and additional administrative duties as assigned.
Preferred Qualifications of the Front Desk Coordinator:
- 2+ years of experience in front desk coordination, reception, office administration, customer service, or a related role.
- Experience working in engineering, manufacturing, industrial, construction, or corporate environments preferred.
- Professional and polished communication style with strong customer service skills.
- Excellent verbal and written communication skills.
- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams.
- Comfortable handling a high volume of phone calls, visitors, correspondence, and administrative requests.
- Ability to maintain confidentiality and exercise sound judgment.
- Strong interpersonal skills and the ability to work effectively with employees at all levels.
- Reliable, professional, team-oriented, and solutions-focused mindset.
- Ability to work on-site in Katy, Texas.
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Ready to make a difference? Let's talk.