Forms & Records Analyst 1 (Non-permanent classified paid hourly)

Forms & Records Analyst 1 (Non-permanent classified paid hourly)Under general supervision of the Forms Designer, the Forms & Records Analyst 1 (Forms Designer 1) will provide assistance in all phases of manual, electronic and/or automated forms control, and records management. The Forms Designer 1 will follow established guidelines and perform tasks that are routine in nature and require the use of standard filing and indexing systems and related equipment and supplies. Decision-making authority is limited to choice of established methods or procedures, and guidance is provided for new or unusual situations. The Forms Designer 1 will maintain the integrity of the Spokane Colleges forms management system and professional graphic standards.This is a non-permanent classified paid hourly position. Not to exceed 18 months.DUTIES AND RESPONSIBILITIESParticipates in designing and revising manual and electronic/automated forms, layouts and screens; processes forms orders; and assists with maintaining forms inventory; *Assists in the transmittal, migration, reformatting, and disposition of records; *Assists higher level staff with the retrieval and inputting of information into records; *Provides clerical and technical support to higher level records management staff; *May identify potential applications of electronic, automated, and/or imaging technology and assist in performing analysis to determine the feasibility and/or benefits of converting information to alternative formats.Design and coordinate production of forms that require printing.

*Model professional decorum and mutual respect in all personal interactions. *Complies with district policy, procedures and directives, state and federal regulations, orders and statute and collective bargaining agreements. *Support and advance the Spokane Colleges strategic plan and perform related duties as required. ** Indicates this is an essential duty.COMPETENCIESAction OrientedResourcefulnessNimble LearningTech SavvyCollaboratesMINIMUM QUALIFICATIONSHigh school graduation or equivalent.Experience creating and designing forms, including concept, layout and proper use of graphics.Demonstrated proficiency with Microsoft Office programs.Excellent spelling, grammar and sentence structure.Excellent verbal communication, listening and interpersonal relationship skills.Familiarity with printing processes.Commitment to learning and applying best practices to ensure electronic and technology work products and tools are accessible to all people, including those with disabilities.DESIRED QUALIFICATIONSAssociate degree in business administration, accounting, industrial engineering, or a related field.Two years of experience in forms and/or records management.Experience designing documents for publication, including organizational structure, layout and proper use of fonts.Experience working in higher education marketing and communications.General knowledge of Spokane Colleges, Spokane Community College and Spokane Falls Community College.PHYSICAL REQUIREMENTSWork is sedentary in nature.Frequent use of computer and exposure to terminal screens.CONDITIONS OF EMPLOYMENTNon-permanent classified paid hourly position. Not to exceed 18 months.Work schedule will be determined by the supervisor.This position is overtime eligible.Criminal background check is required.This position is covered under a collective bargaining agreement.

Membership is optional.Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Spokane Colleges maintain a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles.

Must be able to successfully work in and promote a multicultural work and education environment.Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.Required Application MaterialsCover letter - addressing your qualifications relevant to the responsibilities of this position.Resume.References – the names, addresses, and phone numbers of three professional references.For questions regarding a job application or the hiring process, or if you require an accommodation during the application or interview process, please contact HR at Opportunity InstitutionSpokane Colleges provides equal opportunity in education and employment and does not discriminate on the basis of race, color, creed, religion, national origin, citizenship or immigration status, age, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, marital status, genetic information, disability, veteran or military status, or use of a trained guide dog or service animal. Spokane Colleges complies with applicable federal and state civil rights laws, including Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Americans with Disabilities Act, and Washington state nondiscrimination laws.