Fleet Manager

About this job

Position Purpose

The Fleet Oversight role is responsible for the strategic and operational management of approximately 550 leased vehicles , ensuring safe, compliant, and cost-effective fleet operations. The position serves as the primary liaison between internal employees and the outsourced fleet management vendor , coordinating fleet services, resolving issues, and supporting business needs. The role also provides financial analysis and guidance to cost center managers and is expected to expand into a regional oversight position , supporting additional fleets for AMIG and MRAm.

Key Responsibilities and Functions

• Manage day-to-day fleet-related requests from HSB, MRAm, and vendor partners, including vehicle relocations, reassignments, and availability coordination
• Act as the primary escalation point when the fleet vendor cannot resolve driver or vehicle issues
• Make informed repair vs. replacement decisions for damaged or high-cost vehicles
• Provide fleet guidance and financial insights to cost center managers and supervisors
• Partner with Procurement on fleet-related purchases and decisions
• Address driver-related matters including parking tickets, toll violations, mileage reimbursements , and registration issues
• Collaborate with Legal and Human Resources on serious driver disciplinary matters
• Apply company mileage reimbursement rates accurately and consistently
• Obtain and analyze fleet and financial data from internal systems and the fleet vendor
• Perform monthly invoice audits , accruals, and account reconciliations
• Maintain quarterly vehicle inventory updates for financial reporting
• Provide fleet crash, sustainability, and cost data to internal stakeholders as needed

Risk, Safety & Compliance (5%)

• Monitor fleet usage, driver behavior, and vehicle status to ensure company safety and risk mitigation
• Maintain an accurate and up-to-date fleet vehicle inventory
• Ensure new hires meet Motor Vehicle Record (MVR) requirements before being authorized as fleet drivers
• Set up and monitor payroll deductions related to vehicle usage

Annual & Recurring Projects (5%)

• Calculate and administer annual personal-use fees
• Support vehicle selection and annual buy-cycle planning
• Perform MVR reconciliations and ad-hoc financial or fleet analysis as requested

Education and Experience

• 5+ years of fleet maintenance or fleet operations experience required
• Certified Automotive Fleet Manager (CAFM) designation is a plus
• Experience implementing or maintaining fleet management software and data systems preferred
• Background in transportation, logistics, or supply chain is beneficial

Knowledge and Skills

• Strong verbal and written communication skills
• Basic accounting and financial analysis knowledge
• Highly detail-oriented with strong analytical and problem-solving abilities
• Proficient in Microsoft Office, particularly Excel
• Excellent organizational and multitasking skills
• Results-driven, objective, and able to exercise sound judgment
• Professional, proactive, and career-oriented mindset