Fleet & Training Records Support Admin

Fleet Safety AdministratorEssential Duties and ResponsibilitiesFleet Safety AdministrationMonitor safety scoring, safety alerts, and safety-related communications.Review and document fleet safety events in a timely manner.Track driver coaching assignments, completions, and follow-up activities.Review crash alerts for additional safety communicationsReview and process speed limit change requests.Review and set necessary geo-fencing where appropriateAssist with vehicle record administration and fleet database maintenance.Monitor vehicle maintenance and recall activity and communicate updates with locations.Support fleet licensing, cab card, and registration processes.Samsara equipment – monitoring and maintaining new installs and decommissioning sold vehiclesTraining Coordination & Employee DevelopmentMaintain training records and compliance documentation through Asmark and Workday.Provide administrative support for safety meetings, training events, and educational initiatives.Quarterly Random drug screensDOT & Regulatory ComplianceMaintain and monitor Driver Qualification Files and related DOT records through AsmarkTrack regulatory deadlines and required documentation. (i.e. Mine Safety Training, Hoist training, Inter training & tracking)Stay current on applicable federal, state, and industry regulations.Administrative SupportProcess and maintain confidential records and documentation.Coordinate, order, and bill safety-related order request for locations.Respond to internal inquiries and provide administrative support to fleet and safety operations.Primary handler to the General Safety ticket systemInvoicing and billingRequired Skills and QualificationsStrong organizational skills with exceptional attention to detail required.Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.Excellent written and verbal communication skills.Ability to effectively manage multiple priorities and deadlines.Strong problem-solving and critical-thinking abilities.Ability to handle confidential information with integrity and professionalism.Demonstrated ability to work collaboratively in a team-oriented environment.Commitment to continuous learning and professional growth.Strong knowledge of safety, compliance, and administrative processes preferred.Understanding of DOT and OSHA regulations preferred.Experience with Samsara preferredPhysical RequirementsThe physical demands described are representative of those necessary to successfully perform the essential functions of this position.Regularly required to sit, stand, walk, and use hands to operate office equipment.Occasionally required to reach, bend, stoop, kneel, or climb.May occasionally lift and/or move up to 50 pounds.Must possess the ability to read, analyze, and interpret information on a computer screen and from printed materials.Occasional travel to branch locations, training events, or investigation sites may be required.Certificates, Licenses, Registrations:Must maintain a valid driver's license and demonstrate the ability to drive a vehicle independently.