Fleet and Safety Manager

FleetandSafetyManager

AdvancedFacilitySolutions

Department: FleetandSafety

Reportsto: HRManager

Location: AssignedAFSoffice,withregulartraveltocompanyofficesandjobsites

PositionPurpose

TheFleetandSafetyManagerensuresAFSemployeeshavesafevehicles,reliableequipment,andthetrainingandsupportneededtoperformtheirworksafely.

ThispositionleadsfleetoperationsandthecompanysafetyprogramacrossAFSofficesandfieldoperations.WorkingcloselywithHR,branchmanagers,supervisors,andemployees,theFleetandSafetyManagerestablishesconsistentpractices,identifiesrisks,resolvesdeficiencies,andholdsteamsaccountableforfollowingcompanystandards.

TherolesupportsAFSmaintenance,restoration,andconstructionserviceswhileprotectingemployees,reducingpreventableincidents,andkeepingvehiclesandequipmentreadyforwork.

AboutAFS

AdvancedFacilitySolutionsprovidesmaintenance,restoration,construction,andemergencyresponseservicesthroughoutCalifornia.Withapproximately250employeesandexpandingoperations,AFSisbuiltonthecorevaluesofHumility,Trust,Respect,andCommitment .

EssentialResponsibilities

FleetManagement

• Maintainanaccurateinventoryofcompanyvehicles,trailers,andassignedfleetequipment,includinglocation,condition,mileage,andemployeeassignments.
• Managepreventivemaintenance,inspections,repairs,registrationrenewals,andsupportingrecords.
• Coordinatewithrepairvendorstocontrolcosts,reducedowntime,andmaintainservicequality.
• Establishandenforcestandardsforvehiclecleanliness,care,inspections,andreportingdamageormechanicalproblems.
• Managevehicleassignments,transfers,employeehandoffs,andreturns.
• Monitortelematicsanddriverbehavior,includingspeeding,harshbraking,unauthorizeduse,andotheridentifiedrisks.
• CoordinatedriverqualificationreviewsandapproveddriverrecordswithHRAndinsurancepartners.
• Investigatevehicleincidents,documentfindings,andcoordinaterepairsandcorrectiveaction.
• Reviewfleetexpensesandrecommendvehiclereplacement,purchasing,ordisposalbasedoncondition,utilization,andoperatingcosts.

WorkplaceandJobSiteSafety

• Leadandmaintainthecompanysafetyprogramacrossoffices,jobsites,andfieldoperations.
• Conductregularsafetyinspectionsandfieldvisitstoidentifyhazards,coachemployees,andverifycorrectiveaction.
• Maintainsafetypolicies,procedures,andtrainingappropriatetoAFSoperationsandapplicablerequirements.
• Partnerwithsupervisorstoimplementjobhazardassessments,dailysafetydiscussions,andrequiredsafetydocumentation.
• Monitortheproperselection,availability,condition,anduseofpersonalprotectiveequipment.
• Coordinatesafetyorientationfornewemployeesandongoingtrainingforexistingemployees.
• Supportsafepracticesinvolvingtools,ladders,lifting,driving,chemicals,andotherhazardsassociatedwithmaintenance,restoration,andconstructionwork.
• Maintainsafetytrainingrecords,inspectionreports,andcorrectiveactiontracking.
• CoordinateemergencypreparednessandworkplaceviolencepreventionactivitieswithHRandbranchleadership.

IncidentResponseandPrevention

• Respondpromptlytoworkplaceinjuries,vehicleaccidents,propertydamage,andnearmisses.
• Investigateincidents,identifycontributingfactors,andrecommendpracticalmeasurestopreventrecurrence.
• Ensureincidentdocumentationisaccurate,timely,andsharedwiththeappropriatecompanycontacts.
• CoordinatewithHRoninjuryreporting,workers’compensationdocumentation,andreturntoworkarrangements.
• Verifythatcorrectiveactionsarecompletedandeffective.
• Useincidenttrendsandemployeefeedbacktoimprovetraining,equipment,andworkpractices.

LeadershipandAccountability

• Serveastheprimaryresourceforfleetandoperationalsafetyquestions.
• Buildproductiverelationshipswithfieldemployeesandleadersacrossalloffices.
• Communicateexpectationsclearlyandaddressunsafepracticesconsistently.
• PartnerwithHRandmanagersondocumentedcoachinganddisciplinarymatters.
• Provideleadershipwithregularreportsonfleetcondition,safetyperformance,costs,andunresolvedrisks.
• Recommendimprovementsthatsupportsafeoperationsandresponsiblecompanygrowth.

AuthorityandWorkingRelationships

TheFleetandSafetyManagerisauthorizedtostopworkwhenanimmediatesafetyhazardisidentifiedandremoveunsafevehiclesorequipmentfromservice.Themanagercoordinatescorrectiveactionandconfirmsappropriateconditionsbeforeworkoruseresumes.

Branchmanagersandsupervisorsremainresponsiblefordailysafetyexecutionwithintheirteams.TheFleetandSafetyManagerestablishesstandards,providessupport,monitorsperformance,andescalatesunresolvedconcerns.

HRretainsresponsibilityforemploymentdecisions,benefitsadministration,andpersonnelmatters.Thispositionsuppliesthefacts,documentation,andoperationalrecommendationsneededtosupportthosedecisions.

MeasuresofSuccess

• Preventivemaintenanceandrequiredinspectionsarecompletedonschedule.
• Fleetrecords,vehicleassignments,anddriverrecordsareaccurateandcurrent.
• Vehicledowntimeandavoidablerepairexpensesaremonitoredandreduced.
• Safetytrainingiscompletedanddocumentedwithinestablisheddeadlines.
• Safetyinspectionsproducetimely,verifiedcorrectiveactions.
• Incidentsandnearmissesarereportedpromptlyandinvestigatedthoroughly.
• Preventablevehicleincidentsandworkplaceinjuriesdecreaseovertime.
• Employeesandsupervisorsunderstandexpectationsandconsistentlyfollowsafepractices.

Qualifications

Required

• Experiencemanagingworkplacesafety,fleetoperations,oracombinationofbothinconstruction,restoration,maintenance,facilitiesservices,orasimilarfieldenvironment.
• Workingknowledgeofvehiclemaintenanceprograms,driversafety,incidentinvestigation,andjobsitehazardrecognition.
• Abilitytodeveloppracticalproceduresandmaintainaccuraterecordsacrossmultiplelocations.
• Strongcommunication,organization,coaching,andproblemsolvingskills.
• Abilitytoaddressconcernsdirectlyandprofessionallywithemployees,managers,andvendors.
• Proficiencywithspreadsheets,reportingtools,anddigitalrecordkeepingsystems.
• Validdriver’slicenseanddrivingrecordthatmeetscompanyrequirements.
• AbilitytotravelregularlytoAFSofficesandjobsites.

Preferred

• Threeormoreyearsofrelevantfleetorsafetyexperience.
• Experiencesupportingoperationsacrossmultiplelocations.
• FamiliaritywithCaliforniaworkplacesafetyrequirements.
• OSHA30training,CHSTcertification,oranotherrelevantsafetycredential.
• Experienceusingfleettelematicsandmaintenancetrackingsystems.
• Experiencecoordinatinginjurypreventionandreturntoworkactivities.
• AbilitytocommunicateeffectivelyinEnglishandSpanish.

WorkEnvironment

Thispositioncombinesofficeworkwithregularvisitstoactivejobsites,companyyards,andotheroperationallocations.Dutiesmayinvolveoutdoorconditions,unevensurfaces,stairs,andenvironmentsrequiringpersonalprotectiveequipment.

Occasionalsupportoutsideregularbusinesshoursmaybenecessaryforseriousincidentsorurgentfleetissues.Essentialdutiesmaybeperformedwithreasonableaccommodation.

CoreValueExpectations

Humility: Listentoemployees,welcomefeedback,andremainwillingtolearn.

Trust: Keepaccuraterecords,communicatehonestly,andfollowthroughoncommitments.

Respect: Addressconcernsprofessionallyandtreatemployeesfairly.

Commitment: Resolveissues,verifycompletion,andconsistentlyprotectemployeesafetyandoperationalreadiness.