Firm Administrator

We are working with a client in Fort Lauderdale, FL that is looking for a Firm Administrator to join their team. This role is 100% onsite

Key Responsibilities

• Office & Facilities Management: Oversee daily law firm operations, building maintenance, space planning, office renovations, buildouts, permitting, and technology upgrades.
• Human Resources & Benefits: Manage employee benefits, annual healthcare renewals, PTO and timekeeping systems, employment verifications, onboarding coordination, and compliance with employment laws and regulations.
• Recruiting & Onboarding: Serve as the primary liaison for legal recruiters, coordinate recruitment activities, and partner with IT to ensure a smooth onboarding experience for new hires.
• Vendor & Budget Management: Manage vendor relationships, negotiate service contracts, oversee purchasing and inventory, and review and reconcile office-related invoices to maintain budget control.
• Employee Relations & Culture: Maintain and update the employee handbook, support a positive workplace culture, and implement initiatives that promote employee engagement, collaboration, and retention.
• Events & Meeting Coordination: Plan firm events, attorney functions, team-building activities, and judicial receptions. Oversee conference room scheduling, catering, and technology setup.
• Special Projects: Lead office improvement initiatives and coordinate with property management, vendors, and internal teams to ensure efficient operations.

Qualifications:

• Previous experience in a Firm Administrator, Office Manager, Operations Manager, or similar role, preferably within a law firm or professional services environment.