Financial Administrator (m/f/d) US

Financial Administrator (m/f/d) USChicago, IL (minimum 2 days/week in-office) Employment Type: Full-time | Mid-Level ProfessionalMISSION / ROLEWe are seeking a highly capable Financial Administrator (m/f/d) to join our U.S. team in Chicago. This role sits at the intersection of Finance, People & Culture, Payroll, and Office Administration, acting as a key operational connector between our U.S. organization and our Germany-based People & Culture team.You will play a central role in ensuring smooth financial operations, compliant payroll processing, and high-quality employee experience across the entire employee lifecycle.

This is a mid-level professional position suited for someone who thrives in a structured yet dynamic environment and enjoys working across functions and geographies.YOUR TASKS AND RESPONSIBILITIESFinance & AccountingSupport month-end and year-end closing activities, financial reporting, accounting processes, budgeting, and cost controllingMonitor and ensure that expenditures align with approved budgetsPrepare and deliver spending and financial control reportsSupport financial compliance including tax-related and governmental reporting requirementsCollaborate closely with the Finance team in Germany to ensure alignment with global group policiesProvide financial insights and operational support to local and group managementSupport Sales and Use Tax compliance through registration and filing activitiesPayroll & CompensationManage and review semi-monthly payroll processing for U.S. employeesSupport sales commission calculations and payout processes, including review of sales agreementsConduct regular payroll and billing audits to ensure accuracy and financial integrityEnsure compliance with applicable payroll tax and labor regulationsOffice & Operations Management (U.S.)Take part in U.S. Office Management responsibilitiesSupport administrative and operational office processesPartner with Finance and People & Culture colleagues to ensure efficient day-to-day operationsCollaborate with external advisors to ensure full legal and regulatory complianceSupport cross-functional initiatives and operational improvementsPeople & Culture / HR OperationsServe as a liaison between U.S. operations and the People & Culture team in GermanySupport employee operations, including onboarding and offboarding processesCo-create and maintain a positive, inclusive, and compliant workplace environment that fosters employee engagement and moraleEnsure compliance with state-specific U.S.

employment regulations and internal policiesSupport benefits administration and employee communications regarding policies, updates, and company newsYOUR PROFILESeveral years of experience in Finance, HR Operations, Payroll, or Office Administration (mid-level)Strong understanding of U.S. payroll processes (GAAP) and employment practicesExperience working in international or cross-functional environments is highly preferredStructured, detail-oriented, and highly reliable working styleStrong communication skills and ability to act as a bridge between teams in different countriesComfortable handling confidential data with discretionProficient in HR/finance systems and MS Office or similar toolsYOU CAN LOOK FORWARD TO THIS WITH USAt KINEXON, you will meet people with a similar mindset who are passionate about innovative technologies and love to master new challenges in a team, as well as create great products. Become part of our team and enjoy the following benefits:30 days (DE) / 20 days (US) paid vacation to refuel your energy (for full-time employees)Take your time off for the family (parental leave etc.)Choose your flexible work hours.We work with a hybrid and remote model.We enjoy spending time together at regular team and company events.Further benefits selected by you annually out of a range of benefits that we offer (mobility, sports, vacation budget, training budget and more)ABOUT USKINEXON is a leader in Physical AI for Manufacturing & Sports, turning real-time location and motion data into actionable intelligence and automation. Our AI and IoT-driven platform supports a wide range of applications, from automated logistics and safety solutions in factories to live player tracking and performance analytics in sports.

In sports, 80% of NBA teams rely on KINEXON technology, alongside FIFA and top European football teams and leagues. In manufacturing and logistics, we partner with blue chip companies including BMW, Siemens, Airbus, Continental, and MTU to drive measurable efficiency gains. Founded as a TU Munich spin-off, we are a team of ~250 people headquartered in Munich with a US office in Chicago - and we're hiring ambitious talent ready to shape the future of physical AI.