Job TitleResponsibilitiesAssist with management of platforms for company's travel and credit card programs. Assist with monthly reporting of airline rewards. Assist cardholders with reconciling, and resolving fraud cases. Assists in designing and delivering specific business solutions, as well as the function of each project and ensures that the objectives are being met. Assists with various improvement projects. Audit Responsible for monthly audit and reporting of all credit card activities. Responsible for the weekly audit of all employee travel profiles. Monthly audit of all employee travel profiles. Documents Facilitate timely grant reimbursements by preparing and submitting accurate documentation to the school's team in coordination with Accounts Payable, supporting compliance with grant requirements. Prepare and submit detailed monthly credit card activity reports with proper expense coding. Teamwork Enhance cross-departmental efficiency by collaborating with multiple teams to verify correct coding and allocations for all reconciliations, reducing discrepancies and improving reporting accuracy. Collaborate with internal departments to ensure correct expense allocation and coding for all reconciliations. Quality Assurance Ensure financial accuracy by performing monthly reconciliations of the corporate credit card for all employee travel expenses, including flights, car rentals, and hotel stays, maintaining proper expense allocation and adherence to accounting standards. Serves as a liaison between the internal customers and third-party service providers to ensure high-quality services; resolves issues and implements new requirements. Travel Streamline travel coordination by managing hotel accommodation for employees attending special conferences, securing cost-effective bookings and ensuring a smooth travel experience. Employee on-boarding of the travel booking platform and travel program initiatives including direction regarding domestic travel arrangements through CTM (Concur). Reconcile monthly travel expenditures, including air, hotel, and car rental transactions. Support Provides support to increase the effectiveness and efficiency of all related travel and expense policies and procedures in conjunction with the credit card program. Provide optimal customer service support for employee travel and corporate credit card concerns. Provides overall administrative support to the Director. Coordinate Oversee and manages activities of the travel program to ensure timely processing, maintains quality assurance and takes corrective action when necessary.Qualifications and SkillsSkills Proficiency in financial reconciliation, auditing and reporting. Work in a customer-focused manner to ensure internal customers receive an excellent service. Outstanding organizational skills including time management and meeting strict monthly deadlines. Ability to create materials and provide presentation. Work Environment While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter: Usual office working conditions. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Travel within or outside of state. Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects. FLSA Overtime Category Job is exempt from the overtime provisions of the Fair Labor Standards Act.
Experience Experience managing high-volume credit card accounts.
Experience using various databases and software. 2+ years of related work experience.
Experience with advanced Excel functions.
Experience with NetSuite. Project management experience is preferred.
Education Bachelor's degree in business-related field required. Proficient user of computer systems, with the ability to utilize MS software applications in a Windows environment, and learn other software applications quickly. Communication Ability to communicate clearly and succinctly using verbal and written means. Ability to Effectively Communicate with & support all levels within the organization.
Skills Proficiency in financial reconciliation, auditing and reporting. Work in a customer-focused manner to ensure internal customers receive an excellent service. Outstanding organizational skills including time management and meeting strict monthly deadlines. Ability to create materials and provide presentation.
Finance Operations Admin in fort lauderdale at Unknown Company
This position is listed as full time and onsite.