Finance Operations Admin

Finance Operations AdministratorCharter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation.

With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™.To join a team of people with the mission: Relentless Commitment to Student Greatness in School and in Life™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts™ through an education model that gives every student the opportunity for success.

As a Finance Operations Administrator, you will provide operational support to the Finance Department and is responsible for monitoring, managing, and coordinating various activities and programs at CSUSA. Specifically, those systems and applications related to Accounts Payable, Corporate Credit Cards and Corporate Travel and Expense reporting.Instruction/Education ResponsibilitiesFront End as Assigned:Administrator for Corporate credit card programProcessing of Corporate Credit Card ApplicationsResponsible for business filings for over 200 entitiesResponsible for monthly audit and reporting of all credit card activitiesEnhance cross-departmental efficiency by collaborating with multiple teams to verify correct coding and allocations for all reconciliations, reducing discrepancies and improving reporting accuracy.Responsible for the weekly audit of all employee travel profilesStreamline travel coordination by managing hotel accommodation for employees attending special conferences, securing cost-effective bookings and ensuring a smooth travel experienceEnsure financial accuracy by performing monthly reconciliations of the corporate credit card for all employee travel expenses, including flights, car rentals, and hotel stays, maintaining proper expense allocation and adherence to accounting standardsFacilitate timely grant reimbursements by preparing and submitting accurate documentation to the school's team in coordination with Accounts Payable, supporting compliance with grant requirementsBack-end as Assigned:Assist with management of platforms for company's travel and credit card programsConduct monthly audits and reconciliations for 120+ corporate credit card accounts, ensuring accuracy and complianceReconcile monthly travel expenditures, including air, hotel, and car rental transactionsPrepare and submit detailed monthly credit card activity reports with proper expense codingMonthly reporting of all credit card activity and reconciliation corporate travelMonthly audit of all employee travel profilesProactively create, generate, and analyze system reports to ensure compliance of company policy related to corporate credit card and travel.Oversee and manages activities of the travel program to ensure timely processing, maintains quality assurance and takes corrective action when necessaryMaintain accurate records, documentation, and supporting materials for all financial and travel transactionsCollaborate with internal departments to ensure correct expense allocation and coding for all reconciliationsProvides support to increase the effectiveness and efficiency of all related travel and expense policies and procedures in conjunction with the credit card programProvide optimal customer service support for employee travel and corporate credit card concernsEmployee on-boarding of the travel booking platform and travel program initiatives including direction regarding domestic travel arrangements through CTM (Concur)Serves as a liaison between the internal customers and third-party service providers to ensure high-quality services; resolves issues and implements new requirementsReview and approval of travel profile requestsAssist with monthly reporting of airline rewardsAssist cardholders with reconciling, and resolving fraud casesAssists in designing and delivering specific business solutions, as well as the function of each project and ensures that the objectives are being met.Assists with various improvement projects.Manage projects, track status, coordinate testing efforts and prepare test casesProvides overall administrative support to the Director.Participates in special projects as needed.Required Qualifications and SkillsOutstanding organizational skills including time management and meeting strict monthly deadlinesExperience managing high-volume credit card accountsProficiency in financial reconciliation, auditing and reportingWork in a customer-focused manner to ensure internal customers receive an excellent serviceExperience using various databases and softwareAbility to communicate clearly and succinctly using verbal and written meansJob RequirementsBachelor's degree in business-related field required2+ years of related work experienceProject management experience is preferredProficient user of computer systems, with the ability to utilize MS software applications in a Windows environment, and learn other software applications quicklyExperience with advanced Excel functionsExperience with NetSuiteAbility to create materials and provide presentation.Ability to Effectively Communicate with & support all levels within the organization.ConfidentialityWork EnvironmentWhile performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:Usual office working conditions.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Travel within or outside of state.Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.FLSA Overtime CategoryJob is exempt from the overtime provisions of the Fair Labor Standards Act.