Finance

SUMMARY OF POSITION

Perform, maintain and manage financial functions and records for the tribe’s programs,

employees, contractors and Tribal Council to include but not limited to billing, invoicing, payroll, bookkeeping, purchasing, contract management and preparation of financial statements.

Preference sought for proficiency in Microsoft Word and Excel, 10-key, internet, data entry and

filing. Experience with accounting software is necessary. Must have excellent communication,

multi-tasking and organizational skills.

DUTIES AND RESPONSIBILITIES

Perform, maintain and oversee bookkeeping.

Monthly general ledger maintenance to include but not limited to:

a. Cash

• Reconcile bank statements to G/L

b. Accounts/Grants Receivable

• Reconcile A/R Aging Report to G/L and clean up any misapplied deposits or

credits

• Monitor grant reimbursement and draw downs

c. Accounts Payable

• Reconcile A/P Aging Report to G/L and clean up any misapplied payments or

credits

• Manage and monitor Cash Flow requirements

• Ensure timely payments to vendors/debtors

d. Credit Cards

• Reconcile credit card statements to G/L making sure charges are coded to

correct expense accounts and all payments and credits are applied

e. Fund Balance

• Monitor fund balance allocations (restricted, temporarily restricted,

unrestricted)

Income and Expenditure accounts:

a. Carefully monitor program and grant allocations to make sure that

• Costs are allowable

• Expenditures are posted in proper period

• Proper approvals are made

Payroll distribution functions:

a. Monitor system for timecard tracking and leave

b. Monitor cash flow needs for payroll requirements

c. Ensure required state and federal tax deposits/payments are accurate and timely

d. Oversee filing of quarterly tax reports

e. Issues payment to the State Workman’s Compensation

Review the bookkeeping function and make necessary adjustments in accordance with items

mentioned above to ensure that the document retention, filing organization, etc., are prepared

for annual audits. Ensure deposits are accurately handled and reported, safeguarded and

deposited in the bank timely.

Ensure that the Tribe is compliant with reporting to granting agencies.

Provide useful financial data and reports to the Tribal Council on a regular and ongoing basis.

Prepare internal program financial reimbursements, (i.e., direct payment vouchers,

reimbursement of charges to correct program; prepares purchase orders, travel advances or

reimbursements; coordinates billing with other vendors and programs; and maintains records

and follow-up).

Prepare end of year W-2’s for all personnel and Tribal Council; maintains records of W-9’s and

1099’s for all contractors. Provide advice and guidance to the Tribal Council and all Tribal

Programs on finance activity involving their respective programs.

Monitors budget, formulates budgets for new grant applications and continuing grants, assists

with preparing annual tribal budget. Budget related duties can be learned on the job with the

CPA and/or on-line classes so ability to learn quickly and take instruction is essential.

REQUIREMENTS

• Must have knowledge and experience in the use of financial software or similar

accounting software

• Must have knowledge of purchasing, accounting and bookkeeping procedures.

• Knowledge and experience of budgeting processes is helpful which will be useful in

analyzing and maintaining records and budget files.

• Must have knowledge in balancing a general ledger and reconciling computer-generated

records; preparing budget amendments; and reconciling subsidiaries and control

accounts.

• Helpful to understand and/or be willing to learn federal requirements in regulation.

• Prepare written reports in compliance with the Government Performance and Results

Act (GPRA), including monthly and quarterly reports to the Tribal Administrator and

Goshute Tribal Council.

• Must adhere to the Privacy Act in securing the privacy of confidential information and

records.

• Must adhere to guidelines contained in the Goshute Tribe Procurement Policy and

Procedures Handbook and Personnel Policy.

• Applicant must submit to and pass a background check.

QUALIFICATIONS

• At least one year of related accounting or finance experience as detailed above.

• Preference will be for an Associate’s Degree in Accounting or Finance or related field.

• Must have adequate experience with all accounting software.

• Must have a thorough understanding of general ledger accounting practices.

• Applicant must possess a valid driver’s license and have dependable transportation.

KNOWLEDGE, SKILLS AND ABILITIES (KSA)

(In addition to your job application, please provide your response for each below on a separate

sheet of paper for review and consideration along with your application)

1) Experience in the use of various software applications/programs

2) Clerical experience

3) Knowledge of purchasing, accounting and/or bookkeeping procedures

4) Ability to review or examine documents for appropriate billing or accounting

codes

5) Ability to index, route and process routine documents and transactions

6) Skill in operating computers, 10-key, credit card machines, postage, etc.

7) Knowledge in balancing a general ledger and reconciling computer-generated

records

8) Knowledge of preparing budget amendments and reconciling subsidiaries and

control accounts