The Role
At Leapwork we have a successful finance team thriving in supporting our stakeholders and other teams running a first-class tech business. The learning curve has been steep, and we are now on our way to build a finance organization with employees specializing in their fields to excellence.
As a Finance Associate (Accounts Payable), you will play a critical role in delivering an efficient, well-controlled Procure-to-Pay (P2P) process across Leapwork's global operations.
Reporting to the Finance Operations Manager, you will own the end-to-end Accounts Payable lifecycle, including supplier onboarding, invoice processing, payment execution, travel & expense management, and vendor relationships. You will also act as the system owner for our finance operations platforms, helping drive automation and continuous process improvements.
As part of a lean, high-performing Finance team, you will also provide support across Accounts Receivable and other accounting activities as business needs require.
Own the End-to-End Procure-to-Pay (P2P) Process
- Own the Accounts Payable function across all Group entities.
- Manage AP inboxes and resolve supplier queries promptly.
- Vendor onboarding, due diligence and master data maintenance.
- Process supplier invoices accurately and on time.
- Match invoices to approved purchase requests and supporting documentation.
- Monitor invoice approval workflows.
- Prepare and execute supplier payment runs.
- Perform supplier statement reconciliations.
- Manage aged creditors and resolve outstanding items.
- Build strong relationships with suppliers and internal stakeholders.
Own Travel & Expense (T&E)
- Own the administration of Navan.
- Review and process employee expense claims.
- Manage company card transactions.
- Support employees with T&E queries.
- Monitor compliance with expense policies.
- Reconcile expense reports and company card statements.
- Drive continuous improvements to the employee expense experience.
Finance Systems Ownership
- Support and optimise NetSuite, Navan and Omnea.
- Maintain finance master data and user administration.
- Support system enhancements and process automation.
- Identify opportunities to improve finance workflows.
Support Month-End Close
- Prepare bank reconciliations.
- Prepare Accounts Payable reconciliations.
- Prepare Accounts Receivable reconciliations.
- Prepare other balance sheet reconciliations as required.
- Investigate and resolve reconciling items.
- Maintain complete audit-ready supporting documentation.
Support Accounts Receivable
- Provide holiday and workload cover for Accounts Receivable.
- Support customer master data maintenance.
- Apply customer receipts and cash.
- Perform customer reconciliations.
- Assist with collections activities where required.
Continuous Improvement
- Support Finance transformation initiatives.
- Identify automation opportunities.
- Improve processes, controls and efficiency across Finance Operations.
Audit & Compliance
- Support annual external audits.
- Assist with VAT and statutory reporting.
- Maintain robust financial controls and audit trails.
Experience & Skills
- 35 years' experience in Accounts Payable or Finance Operations.
- Strong understanding of Procure-to-Pay processes.
- Good understanding of accounting fundamentals.
- Experience with ERP systems.
- Experience with NetSuite, Navan and Omnea is desirable, not mandatory.
- Excellent organisational skills and attention to detail.
- Strong stakeholder management and communication skills.
- Technology-minded with a continuous improvement mindset.
- Willing to support wider accounting duties as required.
Key Success Measures
- Accurate and timely invoice processing.
- On-time supplier payments.
- Excellent supplier and employee experience.
- Strong ownership of the end-to-end P2P process.
- Timely completion of month-end reconciliations.
- Continuous improvement and automation of finance processes