Field Monitoring and Quality Assurance Consultant (H/F)

The primary objective of this consultancy is to provide independent, field-based monitoring and quality assurance of partner project implementation in Gaza. The consultant will verify the accuracy of reported activities and results, assess implementation quality and alignment with approved workplans, and produce timely, evidence-based field monitoring reports that support informed project management and decision-making.

The consultant is not responsible for submitting partners' reports to Expertise France or to donors. Their role is limited to field observation, verification, quality review, and documentation of findings.

Scope of Work

1 Field Monitoring and Site Visits

• Conduct regular field monitoring visits to partner project sites across Gaza, in line with an agreed visit schedule and programme priorities.
• Observe activities directly and assess their quality, relevance, and alignment with approved workplans and logframes.
• Verify reported activities, outputs, and results against supporting documentation, beneficiary data, and physical evidence observed on the ground.
• Verify beneficiary figures and cross-check data provided in partners' progress reports against field observations.
• Monitor partner progress against agreed indicators, targets, and implementation timelines.

2 Quality Assurance and Advisory Support

• Review partners' draft narrative reports and provide concrete recommendations to improve their quality, accuracy, completeness, and consistency with field observations — without assuming responsibility for their submission.
• Identify implementation delays, risks, and compliance issues, and recommend corrective actions to the relevant project lead and programme management team.
• Provide on-the-spot guidance to partner staff where appropriate, to support alignment with reporting standards and programme requirements.

3 Documentation and Reporting

• Document findings from each field visit in a structured field monitoring report, including photographic or other evidence where feasible and appropriate.
• Field monitoring reports should capture key observations, verified data, identified risks or quality gaps, and agreed follow-up actions.
• Submit field monitoring reports to the relevant Expertise France project lead within five (5) working days of each visit.
• Flag urgent concerns (security incidents, serious compliance issues, significant implementation risks) immediately to the relevant project lead and programme management.

4 Coordination

• Coordinate the field monitoring schedule in advance with Expertise France project leads, taking into account programme priorities, security conditions, and partner availability.
• Liaise closely with the relevant Expertise France project lead for each programme covered under this consultancy.
• Participate in programme coordination meetings as required and feasible.

5 Security arrangements

The consultant will operate independently and will not fall under Expertise France’s security management or security arrangements. Expertise France will therefore not be responsible for the consultant’s movement tracking, transportation, relocation, evacuation, medical assistance, or insurance.

The consultant will remain responsible for assessing the security and access conditions associated with each field visit, determining whether travel can be undertaken safely, making the necessary logistical and security arrangements, and maintaining appropriate insurance coverage throughout the assignment.

Deliverables

• 1 Field Monitoring Visit Reports – Structured report per field visit documenting observations, verified data, evidence, identified risks/gaps, and agreed follow-up actions. Submitted to the relevant EF project lead. Within 5 working days of each visit; monthly (based on ~4 visit days/month)
• 2 Monthly Summary Note – Brief summary of monitoring activities conducted, partners visited, key findings, flags, and follow-up actions for the month. Submitted to the Project Manager. By the 5th working day of the following month
• 3 Mid-Assignment Review Note – Concise mid-term note summarizing overall monitoring findings, emerging patterns, risks, and recommendations for programme management. End of Month 3
• 4 End-of-Assignment Monitoring Report – Consolidated final report covering all monitoring activities, cumulative findings, verified results per project, key observations, and recommendations for programme management and follow-up. End of Month 6 (within 10 working days of final visit)

Level of Effort and Indicative Schedule

The consultancy is estimated over a period of six (6) months, for a maximum total of 35 working days . The specific partners to be visited and the scheduling of field visits will be agreed with the consultant in advance, in coordination with the relevant Expertise France project leads, and will take into account programme priorities, security conditions, and access constraints.

Monthly Schedule

• Month 1 – Up to 5 days – Inception; coordination with EF leads; first field visits; orientation to partner portfolio – Field Visit Report(s); Monthly Summary Note 1
• Month 2 – Up to 10 days – Field monitoring visits; quality review of draft reports; risk flagging – Field Visit Report(s); Monthly Summary Note 2
• Month 3 – Up to 5 days – Field monitoring visits; mid-assignment review – Field Visit Report(s); Monthly Summary Note 3; Mid-Assignment Review Note
• Month 4 – Up to 5 days – Field monitoring visits; follow-up on Month 3 findings and corrective actions – Field Visit Report(s); Monthly Summary Note 4
• Month 5 – Up to 5 days – Field monitoring visits; quality review of draft reports; risk and compliance follow-up – Field Visit Report(s); Monthly Summary Note 5
• Month 6 – Up to 5 days – Final field visits; end-of-assignment consolidated report – Field Visit Report(s); Monthly Summary Note 6; End-of-Assignment Report
• TOTAL – Up to 35 days