Faculty Secretary and Substitute Coordinator

Faculty Secretary And Substitute CoordinatorLake Forest Community High School is seeking a Faculty Secretary and Substitute Coordinator (10-month, 8 hour/day). The Faculty Secretary supports all faculty members with clerical tasks and provides substitute coordination for all staff.Qualifications:Education, Experience, and LicensureHigh School Diploma or equivalentExperience with Frontline Absence Management (formerly Aesop) - preferredClerical and secretarial experience - preferredExperience with Google Workspace, office, and school-based management systems - preferredCompetenciesStrong verbal and written communication skillsStrong interpersonal skills and positive problem-solving attitudeComfortable and pleasant demeanor in busy environmentsAbility to work under pressureWork with speed, attention to detail, consistency, and organizationPrioritize workflow while working with many individualsWork harmoniously, cooperatively, and effectively with all stakeholdersMeet deadlinesWork effectively in office and school-based management systemsMaintain confidentialityAdhere to Board of Education policies and proceduresMaintain a professional appearance and demeanor at all timesEssential Duties and Responsibilities:Assists faculty with copying, printing, and word processingMaintains and operates all faculty workroom high-volume copiers and equipmentSupervises faculty work areas and maintains suppliesManages incoming and outgoing mail during the school yearInforms the Technology Department of equipment service issuesMaintains an inventory of paperTranscribes and communicates meeting notes for faculty-related meetings and eventsKeeps the faculty workroom clean, organized and in functional orderSupports teacher professional development tracking in My Learning Plan and tracking professional development creditsSupports other offices in organizing and hosting Fall Open House, Scout Experience, Honors Night, and GraduationPerforms other job-related duties as assigned by the direct supervisorAdheres to Board of Education policies and proceduresSubstitute Coordination ResponsibilitiesMonitors faculty and staff substitute requests and assigns/fills substitute vacanciesPrepares and supports substitutes for scheduled assignmentsMaintains accurate absence and substitute work schedule recordsEffectively utilizes the sub management system and provides training to staff when necessaryMaintains communication with the Human Resources Department and Payroll Department regarding substitute coordinationRecords and communicates substitute concerns and needs with appropriate staffMaintains ongoing communication with faculty, staff, and administrators regarding substitute processes, needs, and coordinationSalary and Benefits:Base Starting Rate - $21.80/HourPersonal and Sick Day Leave providedReimbursement - up to $1300 annually for tuition reimbursementInsurance - 100% district paid Single HMO Health (other options also available)Retirement - IMRF (Illinois Municipal Retirement Fund) - the district pays the full district premium, employees pay the 4.5% employee contributionPhysical Demands:While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, and reachThe employee is occasionally required to climb, balance, stoop, kneel, crouch, crawl, push, pull, and liftRepetitive motions are required, especially for keyboarding which involves substantial movements of the wrists, hands and/or fingersThe employee must lift and/or move up to 20 pounds of force occasionally and up to 10 pounds of force frequentlySpecific vision abilities required for this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focusWork Environment:While performing the duties of this job, the employee is regularly subject to inside environmental conditions and is subject to noises associated with both office and educational environments