Facilities Specialist

Position Summary

We are seeking a reliable, high-energy, and detail-oriented Facilities Specialist to join our team in San Diego. This role is open to entry-level candidates and fresh graduates who bring genuine passion and a pleasant, collaborative attitude. Working primarily onsite in a fast-paced environment, you will play a critical part in our daily operations by handling incoming and outgoing mail volumes (averaging around 300 pieces daily), sorting correspondence efficiently, and executing various facility support tasks.

Key Responsibilities

• Mailroom Operations: Manage high-volume daily mail operations, handling approximately 300 incoming and outgoing mail items efficiently and accurately.

• Sorting & Distribution: Promptly sort and distribute incoming mail and packages to the appropriate departments and individuals.

• Document & Letter Processing: Process incoming letter jobs from multiple departments to ensure timely dispatch.

• Supplies & Vendor Support: Assist with ordering, organizing, and stocking corporate office and breakroom supplies.

• Facility Maintenance Support: Help coordinate vendor accounts, process related invoices, and assist with general facility and maintenance tasks as assigned.

• Additional Duties: Perform other miscellaneous facilities projects and duties as needed.

Qualifications & Requirements

• Education & Experience: High School Diploma or equivalent required. No prior professional experience required—fresh graduates and entry-level applicants are warmly welcomed! Passion, enthusiasm, and a great attitude are what matter most.

• Physical Requirements: Must be comfortable being on your feet for the majority of your shift and able to regularly lift up to 50 pounds.

• Organizational Skills: Highly organized and detail-oriented with the ability to work quickly and neatly in a fast-paced, deadline-driven environment.

• Communication & Tech Skills: Excellent interpersonal and verbal/written communication skills; proficient in email messaging, Microsoft Office Suite, and collaborative office applications.

• Interpersonal Traits: Professional, patient, exceptionally pleasant with people, and eager to learn.