Facilities Project Manager or Facilities Project Manager, Intermediate or Facilities Project Manager

Job Description Job Description: Special Information This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare. Driving a vehicle on behalf of the university is anticipated to be a regular part of this position. Arizona Administrative Code Fleet Safety Policy requires all employees who drive on university business become authorized by submitting Driver's license information for driving record monitoring, and completion of training appropriate to the level of driving performed. The law applies to all faculty, staff, and students who drive personal or university-owned motorized vehicles for any business purpose. More information on the NAU Authorized Driver Policy can be found on the NAU website. About the Department/College The Planning, Design, and Construction (PDC) team at Northern Arizona University (NAU) serves as the university's in-house project delivery group, responsible for guiding capital improvements and renovation projects from concept through closeout. Our Project Managers lead planning, budgeting, design coordination, procurement, and construction oversight to ensure facilities are delivered safely, on schedule, within budget, and in alignment with university standards and long-term campus strategy. About the Position Join Northern Arizona University's Facility Services team and play a key role in shaping and maintaining the campus environment. The Facilities Project Manager leads capital renewal, deferred maintenance, and facility improvement projects that support the university's mission and enhance the experience of students, faculty, staff, and visitors. This position manages projects from concept through completion, including planning, design, construction, and closeout. Depending on the level at which the position is filled (Project Manager I, Project Manager II, or Senior Project Manager), the scope, complexity, and level of independent responsibility will vary. The Facilities Project Manager develops project scopes, budgets, and schedules; ensures compliance with university standards, Arizona Board of Regents policies, and applicable building codes; and collaborates with consultants, contractors, and campus stakeholders to deliver successful project outcomes. The position identifies and resolves project challenges, manages risks, coordinates resources, maintains project documentation, and provides clear communication throughout the project lifecycle. Successful candidates will bring strong project management, problem-solving, and relationship-building skills, along with the ability to balance competing priorities while delivering high-quality projects that support the long-term stewardship and improvement of university facilities. As project level increases, so does the opportunity for greater autonomy, leadership, and decision-making responsibility. Flexible Tier Structure: This position may be filled at the Project Manager, Project Manager, Intermediate, or Project Manager, Senior level, based on the selected candidate's education, experience, and demonstrated competencies.

Responsibilities are cumulative: each tier performs the duties of the tier(s) below it. An incumbent may progress to a higher tier as experience is gained and higher-level responsibilities are consistently assigned, subject to university classification review and available funding. Work Environment Primarily office-based with regular field visits to active construction sites. Requires use of personal protective equipment (PPE) and adherence to campus safety protocols. Awareness of asbestos and lead protocols and abatement processes. Occasional travel to remote campus locations and attendance at after-hours meetings or project walkthroughs as needed.Responsibilities Include Project Manager 30% - Project Management Manages assigned low-complexity capital renewal, deferred maintenance, and facility improvement projects using established procedures and under regular guidance. Develops project scope with user groups and technical stakeholders; identifies routine scope gaps and escalates unusual or higher-risk issues. Prepares and maintains project budgets, cost estimates, contingencies, schedules, and milestone tracking using established tools and processes. Prepares procurement documentation and coordinates consultant deliverables for assigned projects. Applies university design standards, applicable codes, and Arizona Board of Regents (ABOR) requirements; seeks guidance when requirements or conditions are unclear. Maintains organized project records and timely reporting in university project management systems. 20% - Construction Administration Coordinates contractors and consultants during active construction on assigned low-complexity projects. Conducts site visits to monitor progress, safety, quality, and schedule; documents observations and follows established escalation protocols. Reviews routine change orders, submittals, pay applications, and percent-complete documentation for completeness and accuracy; escalates exceptions. Tracks construction budget and schedule performance and communicates potential variances. Addresses routine field conditions within established procedures and escalates unusual financial, safety, technical, or schedule risks. Coordinates inspections, testing, punch-list activities, and closeout documentation. 20% - Stakeholder Coordination Serves as day-to-day point of contact for assigned projects, with guidance available for complex or sensitive matters. Facilitates routine project meetings and communicates scope, schedule, budget, and action-item status. Coordinates user groups, consultants, contractors, utilities, and code officials using established communication and review processes. Identifies project risks and constraints and elevates items requiring decisions beyond delegated authority. Supports resolution of stakeholder issues while maintaining approved project objectives. 25% - Planning and Design Support Assists with Owner Project Requirements (OPR), programming, space planning, cost development, and early project documentation. Provides foundational constructability and cost input using established standards and available historical information. Supports deferred maintenance prioritization, capital renewal planning, and Facility Condition Assessment (FCA) follow-up documentation. Conducts visual field observations and organizes supporting project information for technical and planning review. Reviews design concepts for alignment with campus standards and refers exceptions for higher-level review. 5% - Other Participates in departmental meetings, professional development, and cross-functional initiatives. Assists with process-improvement activities and other duties as assigned. Project Manager, Intermediate 30% - Project Management Manages multiple low- to moderate-complexity capital renewal, deferred maintenance, and facility improvement projects with some decision-making latitude. Develops and validates project scope with user groups and technical stakeholders; diagnoses scope gaps or inconsistencies and proposes practical solutions. Independently develops and manages project budgets, estimates, contingencies, forecasts, detailed schedules, and milestone recovery actions within delegated authority. Develops procurement strategies and documentation and coordinates consultant scopes and deliverables. Applies and interprets university standards, applicable codes, and ABOR requirements for assigned work; raises policy or high-risk questions as needed. Identifies project concerns, analyzes causes, recommends corrective action, and maintains accurate project documentation and reporting. 20% - Construction Administration Administers active construction for low- to moderate-complexity projects with routine oversight. Conducts site visits and coordinates corrective actions related to quality, schedule, safety observations, and contract requirements. Reviews and processes change orders, submittals, pay applications, and percent-complete documentation; investigates inconsistencies and recommends resolution. Monitors construction budget and schedule trends and develops mitigation or recovery recommendations. Diagnoses field conflicts and constructability issues and proposes or implements solutions within delegated authority; escalates high-risk or policy-impact matters. Coordinates inspections, testing, commissioning interfaces, punch-list activities, and closeout documentation. 20% - Stakeholder Coordination Serves as primary point of contact for multiple assigned projects and independently coordinates routine stakeholder decisions. Plans and facilitates project meetings, design reviews, and decision tracking with user groups, consultants, contractors, utilities, and code officials. Communicates scope, budget, schedule, risks, and mitigation strategies and recommends options when competing priorities arise. Works across campus partners to resolve moderately complex coordination issues and maintain alignment with project objectives. Escalates decisions with significant financial, policy, safety, or institutional impact. 25% - Planning and Design Support Develops or coordinates OPR, programming, space-planning, early cost, schedule, and constructability information for assigned projects. Provides technical and operational input during planning and design and recommends practical alternatives to improve scope, cost, or constructability. Contributes to deferred maintenance prioritization, capital renewal planning, and FCA follow-up; identifies trends or recurring needs for review. Coordinates visual inspections and translates findings into scoped planning or project-development information . click apply for full job details