Facilities Coordinator

LHH is seeking a Facilities Associate to support the day-to-day operations of the Workplace Services team. Under general direction, this role delivers high-quality customer service by managing requests through the JIRA work order system and responding to the needs of customers and stakeholders through regular interaction. The successful candidate will complete daily assignments, adhere to established procedures, and contribute to an efficient and well-maintained workplace. This position requires 100% on-site attendance .

Do you have the following skills, experience and drive to succeed in this role Find out below.

Key Responsibilities

The Workplace Services Specialist III may be responsible for some or all the following duties:

• Monitor the Facilities work order system daily, including creating, updating, tracking, and closing work orders.
• Conduct routine inspections of office spaces and submit maintenance requests to the landlord when necessary.
• Prepare employee workspaces by inspecting and cleaning areas, arranging furniture, hanging wall items, relocating bins, and completing other setup tasks as needed.
• Maintain and replenish supplies in shared spaces, including kitchenettes, copy rooms, and conference rooms.
• Partner with workplace support teams across multiple locations to establish, document, and maintain consistent operational procedures.
• Arrange meeting and event spaces, including setting up and rearranging furniture to meet specific requirements.
• Assist with the coordination and administration of flexible workspace arrangements.
• Provide support for transportation demand management and employee incentive programs.
• Help manage day-to-day flexible workspace operations and visitor services.
• Accompany vendors throughout office spaces when required.
• Support mailroom operations, including handling and delivering oversized items and packages.
• Collaborate with team members in a fast-paced environment to resolve issues, share responsibilities, and provide backup coverage when needed.
• Develop and maintain departmental reports and performance metrics using Microsoft Excel and PowerPoint.
• Create, revise, and manage spreadsheets, databases, and other tracking documents as required.
• Work closely with colleagues and site support personnel to identify, troubleshoot, and resolve workplace issues.
• Perform additional duties and responsibilities as assigned.

Qualifications and Required Skills

• 3+ years of relevant experience
• Proficiency with personal computers and Microsoft Office applications, including Word, PowerPoint, Outlook, Teams, and Excel.
• Strong interpersonal, organizational, and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to work collaboratively with colleagues, customers, and stakeholders across multiple locations.
• Ability to manage daily responsibilities effectively while adapting to changing workplace needs and priorities.
• A customer-focused approach with strong attention to detail and a commitment to maintaining a professional workplace environment.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. xhqgsiq Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance