Facilities Coordinator and Receptionist

Facilities Coordinator and ReceptionistSalary Range $50,000.00 - $52,500.00 Salary/year Position Type Full TimeDescriptionFacilities Coordinator and ReceptionistSalary - $50,000.00 - $52,500.00This position does not have a remote option; it is fully on-site. The schedule is Monday –Friday, 11:00 AM–7:00 PM.The Facilities Coordinator and Receptionist is an on-site role responsible for managing front-desk operations, coordinating facility services, and supporting daily office operations at Cancer Care's New York City office. This position serves as the primary point of contact for visitors, clients, vendors, and staff while ensuring a professional, welcoming, safe, and well-maintained workplace environment.The Facilities Coordinator and Receptionist is responsible for:Complete the Daily Facilities ChecklistServe as a primary on-site Facilities presence, actively monitoring the office throughout the day and responding to immediate needs and issuesOversee all outbound shipments for UPS and USPS and ensure that end-of-day shipments are processed and picked up by carriers.Process and code departmental invoices (for approval by the Facilities Director) in the Bill.com Accounts Payable system.Maintaining a log of cost-effective suppliers for our inventory to keep orders within the department budgetManage and administer Track-It submittals for staff Facilities requests including enrolling future visitors in the Building's visitor portalMaintain daily stocking of beverage and office supply items in kitchen & storage roomsMaintain cleanliness in common spaces, lounges, conference rooms, and bathrooms throughout the workdayEvaluate and maintain the Facility's needs, i.e., office-related repairs, ordering, and assembling office furnitureMaintain inventory and ordering of supplies, including but not limited to: UPS, Postal, Office, Toner, Copier and FedEx suppliesInternal Staff Services and Support ResponsibilitiesAct as a day-to-day point of contact for staff regarding workspace needs, room setups, supply requests, and general facilities concernsProvide consistent, responsive internal service by following up on requests, communicating status updates, and ensuring issues are resolved to staff satisfactionMaintain a visible and approachable presence on the floor to address needs in real timeIdentify recurring staff needs and operational gaps and communicate recommendations for improvement to the Facilities DirectorOther DutiesAssuming other duties as assigned including mailing assistance and data entry from other departments as directed by the Facilities DirectorIn the absence of the Director of Facilities, the position will be responsible to maintain the critical daily functioning of the Mail Room – including all incoming and outgoing mailAt all times may be requested to provide a variety of assistance to the Chief Executive Officer and Chief Financial Officer which may include reprioritizing daily dutiesQualificationsExperience in facilities management, office administration, reception, customer service, or a related fieldStrong interpersonal, customer service, communication, and organizational skillsProficiency in Microsoft Office applicationsAbility to multitask, work independently, and adapt to changing prioritiesExperience with basic maintenance, repairs, and hand tools preferredAbility to maintain professionalism and confidentialityAbility to lift and move up to 50 poundsAbility to stand and walk throughout the workdayAbility to set up rooms, move furniture, perform light cleaning duties, climb ladders, and complete minor maintenance tasksPlease provide a cover letter with your resume.This job posting provides a general list of the essential responsibilities and qualifications required for this position.

It does not represent a contract for employment, and Cancer Care reserves the right to change the description and/or posting at any time without notice.Cancer Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national origin, gender identity or expression, sexual orientation, age, marital status, disability, genetic information, veteran/military status, or any other protected characteristic as established under law. We are dedicated to providing an inclusive and welcoming environment for our staff and clients.