Facilities Coordinator 4We are looking for a detail-oriented Facilities Coordinator 4 to support day-to-day building operations across multiple sites in Chicago, Illinois. This is a Contract position focused on coordinating facilities activities, maintaining strong communication with vendors and stakeholders, and ensuring service requests, reporting, and financial tasks are handled accurately and on schedule.
The role is based out of one primary office while providing oversight for five buildings, making strong organization, follow-through, and Microsoft Office proficiency essential for success.Responsibilities:Coordinate facilities activity across five buildings from a primary Chicago office, helping ensure consistent service levels at each location.Manage and route work tickets, track completion status, and follow up with internal teams or service providers to resolve issues promptly.Build effective working relationships with client contacts, property representatives, landlords, and external vendors to support daily operations.Support contractor oversight by confirming work is completed safely, professionally, and in line with expected standards.Prepare operational and financial documentation, including purchase order processing, monthly reporting support, accrual tracking, and related records.Conduct routine site visits, inspections, and audits to identify maintenance needs, safety concerns, and opportunities for improved building performance.Assist with sourcing vendors and services when needed, helping maintain reliable support for facility and operational requirements.Contribute to risk management, emergency readiness, incident escalation, and business continuity activities by following established procedures and documenting issues appropriately.Help monitor key performance measures and service expectations through accurate reporting, administrative support, and ad hoc project coordination.