Facilities Associate I

Job Description

As Facilities Associate I, this role will support the daily office & laboratory functions of the department which include records, administrative duties and assisting with overall initiatives related to security, emergency response, special events etc. This position serves as back up to all local department responsibilities to ensure priority work completion. In absence of Supervisor the Facilities Associate I provides direction to employees in alignment with overall company strategies to ensure that employees, vendors, and guest receive quality facility and safety services.

Responsibilities

• Monitors general well-being of facilities
• Plans, organizes and directs facilities operations involving the Facilities Supervisor when necessary
• Is point of contact for laboratory/office needs and problem resolution supporting team members, outside vendors and property management
• Promptly responds to internal inquiries, requirements, and complaints and communicates within a timely manner; customer service and problem resolution are priorities
• Supports overall Facilities & EH&S duties including the coordination and execution of safety audits, office moves, equipment calibration & cleaning service, office moves and reconfigurations
• Assists IT with desktop configuration and support during moves and as necessary
• Performs small facility and laboratory repairs and maintenance
• Helps to enforce corporate laboratory standards (safety, space allocation, cleanliness, maintenance, etc.)
• Acts as a point of contact for new hires and coordinates onboarding (as pertains to facilities, safety, and security); conducts tours of the facility and provides important safety and security information
• Oversees equipment preventative maintenance list ensuring new tasks are added and regular maintenance is completed in a timely manner
• Ensures on-demand tasks are proactively identified and scheduled for completion within an acceptable time frame
• Runs errands as necessary to support daily operations
• Administers safety and security related matters including safety committee meetings, evacuation drills, understanding and using security software
• Responds to and resolves system operational problems, investigates incidents, and helps enforce safety/security policy/procedures
• Is a facilitator and critical participant of the emergency response team
• Ensures the safety and security of all team members by providing ongoing support for emergency response policies and procedures as they relate to activities including (ERT), trainings, evacuation drills etc.
• Administers off-site warehouse management, storage inventories and retrieval systems for furniture, records, and other related items
• Assists team members with ergonomic needs, advises and procures equipment to support results of assessments
• Maintains department spreadsheets, forms and documents in an organized and secure manner for ease of use, accurate posting, information sharing and statistical reporting
• Engages in work as dispatched by Facilities Supervisor
• Reports all discrepancies to Facilities Supervisor
• Secures appropriate level approvals when necessary
• Establishes and maintains effective working relationships with co-workers, Supervisor, and all levels of other company employees
• Demonstrates and promotes the company vision
• Regular attendance and punctuality
• Applies GMP/GLP in all areas of responsibility, as appropriate
• Conducts all activities in a safe and efficient manner
• Performs other duties as assigned
• Owns the accountability and responsibility of delivering to client needs and timeliness
• Provides cross-functional support to other departments as required
• Adjusts work hours as needed to meet client deadlines
• Adheres to site environmental health and safety (EHS) requirements

Qualifications

• AA degree, High School Diploma, or GED
• Minimum 3-5+ years of Facilities & Safety related experience
• Must be proficient in Microsoft Office, including Excel, Word, and PowerPoint
• Good interpersonal, verbal and written communication skills
• Must be self-motivated and able to work with minimal supervision

Additional Information

• Position is full-time working 1st shift , with overtime as needed. Candidates currently living within a commutable distance of Fremont, CA are encouraged to apply.
• Compensation: $60,000 - $75,000
• Excellent full time benefits including comprehensive medical coverage, dental, and vision options
• Life and disability insurance
• 401(k) with company match
• Paid vacation and holidays

Eurofins USA Discovery Services is a Disabled and Veteran Equal Employment Opportunity employer.