Facilities & Safety Administrator II

Facilities & Safety Administrator IIThe Facilities & Safety Administrator II provides day-to-day operational and administrative support for company facilities across multiple office locations.

The role assists with facilities purchasing and invoice processing, systems data entry and maintenance, safety program participation, access control administration, and space coordination. The position supports the Safety Committee and handles routine facilities and vendor-related tasks within established guidelines, referring complex or unusual matters to the supervisor. The position also provides backup support to the Mechanical Maintenance position as required.Essential FunctionsProcess purchase order requisitions for facilities, maintenance, and capital-related expenditures in accordance with company procurement policiesReconcile facilities-related invoices with Accounts Payable, resolve discrepancies, and support accurate financial reportingSupport and maintain facilities-related systems (e.g., computerized maintenance management, visitor management, access control, life-safety, space planning, and notification platforms), assisting with data entry, system upkeep, reporting, and user access updatesParticipate as a member of the Safety Committee, assisting with meeting preparation, documentation, and follow-up on corrective measuresSupport physical security and access control systems, including programming employee ID badges, updating access levels, and assisting with periodic auditsAssist with office reconfigurations, furniture moves, and space changes, coordinating with internal stakeholders and external service providers as directedProvide facilities support for additional office locations including site visits, office decommissioning, and serving as facilities point of contactAssist with vendor coordination within established parameters, support administration of existing service contracts, and track vendor performance, escalating matters as appropriateProvide backup support for the Mechanical Maintenance functions, including assistance with preventive maintenance scheduling and vendor coordinationServe as a point of contact for facilities service requests, addressing routine issues within established guidelines and escalating complex or high-impact matters as appropriateMaintain facilities documentation, system records, safety logs, vendor files, and site condition reportsSupport compliance with applicable safety regulations, building requirements, and internal policiesMinimum RequirementsAssociate's degree or equivalent work experience in facilities management, building operations, or a related fieldExperience in facilities administration, procurement coordination, or operations supportExperience administering facilities platforms such as CMMS, visitor management, access control, CCTV, or mass notification systemsWorking knowledge of facilities systems, access control platforms, and vendor coordinationExperience supporting or participating in workplace safety programs or committeesStrong organizational skills, attention to detail, and ability to manage multiple prioritiesEffective communication skills and ability to work cross-functionallyPreferred QualificationsBachelor's degree in Facilities Management, Business Administration, Operations, or a related fieldExperience supporting facilities operations in a multi-site corporate environmentFamiliarity with access control, CCTV, visitor management, and mass notification systemsExperience administering systems such as Wisp, Alertus, Envoy, or Speco TechnologiesPrior experience chairing or supporting a workplace safety committeeBasic understanding of OSHA, NFPA, or workplace safety standardsExperience coordinating office moves, space reconfigurations, or site decommissioning activitiesExposure to vendor contract coordination and service provider managementProficiency with ERP or procurement systems for purchase orders and invoice reconciliationFacilities Management or Safety-related certifications such as FMP, IFMA SFP, or OSHA 10/30Working Conditions and Physical RequirementsThis role is primarily office-based, with regular interaction in occupied workplace settings. The Facilities & Safety Administrator II will periodically work in facilities areas such as mechanical rooms, electrical rooms, loading docks, rooftops, and storage areas as part of routine responsibilities. Occasional exposure to noise, dust, or temperature variations typical of office and light industrial environments should be expected.Periodic travel of up to 5% may be required to support company office locations.

The role may also require occasional work outside of normal business hours to support facilities, safety, or security needs.Physical RequirementsThe following physical requirements are expected of this role, with or without reasonable accommodation:Remain in a stationary position for extended periods while performing administrative tasksMove throughout office and facilities areas to conduct site assessments and coordinate activitiesCommunicate effectively with employees, vendors, and visitors in person, by phone, and in writingOccasionally lift, carry, or move items weighing up to approximately 25 poundsThis organization is committed to providing reasonable accommodations to qualified individuals with disabilities. Candidates who require accommodation during the application or interview process, or in performing the essential functions of this role, are encouraged to contact Human Resources to discuss available options.ABOUT THE ORGANIZATIONSAE Industry Technologies Consortia® (SAE ITC) enables organizations to define and pilot best practices. SAE ITC industry stakeholders are able to work together to effectively solve common problems, achieve mutual benefit for industry, and create business value.The Performance Review Institute® (PRI) is the world leader in facilitating collaborative supply chain oversight programs, quality management systems approvals, and professional development in industries where safety and quality are shared values.SAE International® (SAEI) is a global organization serving the mobility sector, predominantly in the aerospace, automotive and commercial-vehicle industries, fostering innovation, and enabling engineering professionals. Since 1905, SAE has harnessed the collective wisdom of engineers around the world to create industry-enabling standards. Likewise, SAE members have advanced their knowledge and understanding of mobility engineering through our information resources, professional development, and networking.Fullsight is a shared services group working across three affiliate organizations, SAE ITC, SAE International, and Performance Review Institute (PRI), uniformly delivering HR, IT, Legal, Customer Success, Finance, and Procurement services, which enables us to distribute resources across all parts of our businesses.EEO CLAUSEFullsight provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.