Facilities Administrator

Job Title: Facilities Administrator

Location: Tinton Falls, NJ

Duration: 6 Months (Temporary with potential for permanent conversion)

Pay Rate: $25/hr on W2

Start Date: ASAP

Work Arrangement: Onsite

Job Description

We are seeking an organized and service-oriented Facilities Administrator to support daily office and facilities operations. The ideal candidate should have hands-on experience in facilities coordination, vendor management, purchasing, invoicing, and general office administration.

Key Responsibilities

• Support day-to-day facilities and office operations.
• Coordinate with vendors, contractors, building management, and service providers.
• Handle employee facilities requests and ensure timely resolution.
• Assist with purchase orders, invoices, vendor documentation, and purchasing activities.
• Coordinate facility repairs, preventive maintenance, and vendor service visits.
• Track outstanding facilities issues and follow up until completion.
• Manage office access, badges, keys, conference rooms, and office supplies.
• Maintain facilities records, vendor information, invoices, and documentation.
• Coordinate office meetings, including room scheduling and food/beverage arrangements.
• Support workplace moves, office improvements, safety activities, and small facilities projects.
• Communicate facilities-related updates to employees.

Required Skills

• Facilities Administration and Facilities Coordination.
• Vendor and Contractor Management.
• Purchasing, Purchase Orders (POs), and Invoice Processing.
• Office Administration and Employee Support.
• Microsoft Office (Word, Excel, Outlook).
• Strong organizational, communication, and multitasking skills.
• Ability to work independently and manage multiple priorities.

Ideal Candidate Profile

• Prior experience in Facilities Administration, Facilities Coordination, or Office Administration with facilities responsibilities.
• Candidates with hands-on facilities and vendor coordination experience are preferred over IT/technical support-focused profiles.
• Must be located within a reasonable commuting distance of Tinton Falls, NJ.
• Must be comfortable working onsite.
• Strong communication skills and a proactive, service-oriented approach.
• Candidates must be genuinely interested in the opportunity and available for the interview process.