Facilities Administrative Assistant

Facilities Administrative AssistantEmployee Status: Regular Full TimeWork From Home Option: Not ApplicableFLSA Status: Non-ExemptJob Overview:Conducts routine tasks for office administration, following established processes under general supervision to ensure accuracy, timeliness, and quality of work. Responsible for providing administrative support (e.g., meeting scheduling, follow-up and information gathering, planning and coordination) for a department, group or executives.Essential Functions:Process weekly departmental payroll in coordination with trade foreman and supervisors ensuring accuracy of both timesheets and electronic scansPrepare and implement documentation of daily and weekly overtime lists for the union workforce ensuring accuracy of overtime equalization listsCoordinate with the Purchasing Department to prepare and submit requisitions for required goods and servicesTrack and reconcile basic expenses and invoices, ensuring compliance with company policiesManage routine office communications, ensuring timely responses and professional correspondence with stakeholdersIdentify minor process inefficiencies and suggests improvements to enhance administrative workflowsQualifications:Associates Degree or higher5+ years of progressive, related experience requiredMust be computer literate and have a working knowledge of Microsoft365 Office SuiteMust be able and willing to learn cloud based administrative softwareStrong organizational and analytical skillsOral and written communication skillsAbility to communicate effectively with othersMust be a self-starter and be able to work effectively with minimal supervisionSummary of Physical Requirements and Work Environment:Primarily an office-based position requiring prolonged periods of sitting, frequent computer and telephone use, and repetitive hand movements for data entry, payroll processing, document management, and other administrative tasks. Occasional walking, standing, and lifting of files or office materials up to 30 pounds may be required.

The work is performed in a professional office environment with periodic travel to other NYRA locations as needed to support departmental operations.Pay Range / Salary: $20.54 - $27.73