Experienced Program Manager - OTA Project (Other Transaction Agreement)

Job TitleThis position will require access to ITAR and/or EAR controlled technical data, technology or source code, and requires that all individuals in this role be authorized to access such informationPosition SummaryGovernment/CMO liaison and Customer Relationship Management; agreement, contract, and regulatory compliance; public relations; financial oversight and funding; reporting; strategic coordination.Essential Duties and ResponsibilitiesAct as the primary interface with the CMO and the government sponsorEnsure all contract requirements, milestones, and reporting obligations under the OT Agreement are metManage communications, document submissions, and status updates with external stakeholdersOversee cost share tracking, funding drawdowns, and programmatic invoicingCoordinate internal resources to ensure compliance with DPA, ITAR, CUI, etc.Program and contract risk analysis and mitigationProvide executive-level briefings on OTA statusLead public relations efforts with industry, community, and other interested partiesEnsure all appropriate records are maintained in accordance with OTA requirements and company policiesQualificationsTo perform this job successfully, an individual must be able to perform each essential job responsibility satisfactorily. The requirements listed below are representative of the knowledge skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Minimum Job Requirements and SkillsProficient computer and applications software skills with MS Office suiteStrong listening, writing, and verbal communication skillsEffective at building strong relationshipsAble to influence others for mutual benefit; high level negotiation skillsSound problem analysis, critical thinking, and situational recognition skills; able develop effective solutions and execute to achieve desired resultsStrong cross functional collaboration skills and ability to influence othersHigh level organizational skills; demonstrated ability to meet and manage project deadlinesSelf-motivated, resourceful, and organized, taking ownership of all assigned workMust be comfortable and confident in working directly with all levels of internal and external customersMinimum Education and Experience RequirementsBachelor's degree in related field or equivalent experienceSignificant experience in the following areas: ManufacturingDefense Industrial Base supply chainDOD contracting and regulations (OTA's FAR, DFARS, CUI)Program and project managementPhysical RequirementsPhysical demand - Rarely1 – 5% - Occasionally6 – 33% - Frequently34 – 66% - Constantly67 – 100%Sitting– sedentary work that primarily involves sitting for long periodsStanding– sedentary work that primarily involves standing for long periodsWalking–floor type(check all that apply): even uneven slipperyindoors outdoors slopesBending/ Leaning Forward– forward bending from the waist.

Moving in different positions to accomplish tasks (bend, twist, lean)Kneeling/ Squatting/ CrouchingLeg/ Foot Movement– use of leg and/or foot to operate motor vehicles or heavy equipmentClimbing (stairs/ ladders)Lifting/ Carrying – Light (up to 9kg/ 20lbs)Lifting/ Carrying – Medium (up to 15kg/ 33lbs)Lifting/ Carrying – Heavy (up to 25kg/ 55lbs)Reaching– arms fully extended forward or raised above shoulderThis job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisorSpecific Tasks and Focus AreasInterface with the Consortium Management Organization (CMO)Single Point of Contact for all communications with the CMO.Maintain compliance with CMO reporting requirements (technical and financial progress reports).Manage communications, document submissions, and status updates with external stakeholdersTrack deliverables and milestones in line with the OT agreement.Attend regular update meetings, program reviews, joint working groups, and CMO symposiums.Lead Responsibility for Compliance with OT Agreement TermsUnderstand and interpret the terms and conditions of the DIBC Base Agreement, Project Sub-Agreement (PSA), and any associated agreements or regulationsEnsure all contract requirements, milestones, and reporting obligations under the Base Agreement, Project Sub-Agreement, and Project Execution Plan (PEP) are metEnsure compliance with: DPA regulations and U.S. Government reporting standardsAny flow downs from the CMO or sponsoring agencyMonitor intellectual property, data rights, and non-traditional defense contractor (NDC) status if applicableEnsure compliance with ITAR, EAR, CMMC and CUI requirementsInternal CoordinationCoordinate cross-functionally with PEP Project Manager and internal team to ensure smooth executionTrack internal deliverables (build schedules, procurement, risk assessments)Assist in driving integration of new prototype line into existing production capabilityFinancial OversightGenerate invoice submissions per OTA terms (in coordination with accounting)Oversee cost tracking (if applicable) and invoicing for the fixed price portion of the PSAEnsure that expenditure-based costs and milestones for the cost-plus fixed fee portion of the PSA are within scope, properly documented, and properly invoicedSupport audit readiness if applicableProgram Tracking and ReportingUse formal project management tools (e.g.

MS Project) to maintain a master scheduleTrack cost, schedule, and technical performancePrepare progress reports (monthly, quarterly, or per agreement), technical status updates, and risk mitigation plansEnsure all appropriate records are maintained in accordance with OTA requirements and company policiesRisk ManagementIdentify, evaluate, & manage risks—especially schedule, regulatory, and technical risks.Maintain a risk register and regularly review with the internal team and CMO if required.Communicate technical and schedule challenges clearly and proactively to the CMO.CommunicationsProvide executive-level updates internally to senior leadershipLead responsibility for all communications with external stakeholders and public relations efforts relating to the OTA Government, customers, industry influencers, community members, mediaTraits and Characteristics:Exceptional communication both orally and writtenStrong ability to identify, assess, and mitigate risksEffectively manage stakeholders, finances, and resources to ensure contract compliance and successAbility to understand the program's vision and align projects with overarching government objectivesStrong negotiation and conflict resolution abilitiesTakes responsibility for accomplishing work goals within accepted timeframesContributes to an environment that supports and accommodates diverse people and ideasInteracts respectfully and cooperatively with others