Exhibitor Services CoordinatorFixed-term contract: May 1, 2026 – November 30, 2026Location: New York CityWork model: Hybrid / remote-flex, with regular in-person meetings in NYC and full on-site presence during event weekRétromobile is one of the world's leading collector car events. Following the long-standing success of Rétromobile Paris, the inaugural U.S. edition will launch in New York City in November 2026.
Blending automotive culture, luxury, design, commerce, and live experiences, Rétromobile New York is set to become a major new destination for collectors, enthusiasts, brands, and industry leaders.About the RoleRétromobile New York is seeking an Exhibitor Services Coordinator to manage the exhibitor journey after contract signature and help ensure a smooth path from onboarding to onsite delivery.This role sits at the intersection of client service, event operations, and exhibitor success. The ideal candidate is highly organized, proactive, client-facing, and comfortable managing many moving parts at once. This person will support exhibitors throughout the preparation phase, oversee portal and document follow-up, coordinate key milestones, and work closely with internal teams and production partners to help deliver a seamless exhibitor experience.This is a high-exposure role within the launch of a premium international event, offering direct contact with leading exhibitors, luxury brands, dealers, and event partners.Key ResponsibilitiesServe as a day-to-day contact for exhibitors after contract signatureManage exhibitor onboarding and follow-up from confirmation through onsite arrivalAdminister and support the exhibitor portal and related participation toolsEnsure exhibitors understand key deadlines, required steps, and documentationCollect, track, and archive required forms, insurance documents, logos, copy, and other exhibitor assetsMonitor preparation milestones and proactively follow up on outstanding itemsMaintain accurate records in CRM and internal tracking toolsLiaise with the official general contractor and internal teams on exhibitor-related needsHelp prepare exhibitor-facing timelines, checklists, and support materialsSupport exhibitor welcome, issue resolution, and onsite service during move-in and event daysProfile1–3 years of experience in client services, event operations, production coordination, account coordination, or trade show deliveryStrong organizational and project-tracking skillsExcellent written and verbal communicationComfortable in a client-facing roleDetail-oriented, service-minded, and proactiveExperience with online platforms, portals, CRM, or event systems is a plusEvent / production experience is a strong plusEnglish required; another language is a plusMust be authorized to work in the U.S.