Overview
Are you an experienced Executive Support Specialist with a desire to excel? Our client is seeking an experienced Executive Support Specialist to work at their company in Overland Park, KS.
Compensation
TALENT Software Services provided pay range: This range is provided by TALENT Software Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range: $40.00/hr - $44.75/hr
Responsibilities
- Work under the general direction of the President and Chief of Staff in Fuels & Natural Resources to provide administrative support services and perform a broad range of administrative functions based upon understanding of company policy, manager''s views, and philosophy.
- Deal with matters of the highest confidential nature that involve strategic operations, legal or financial issues, requiring utmost diplomacy and sensitivity.
- Work on non-routine duties and tasks, requiring substantial and regular independent judgment.
- Possess thorough knowledge of workgroup''s policies and procedures, as well as an in-depth understanding of company policies and processes.
- Frequently interact with upper management within and outside their workgroup.
- Exchange information with key external contacts, such as board members, financial stakeholders, and outside consultants.
- Organizes the flow of administrative work through the supervisor''s office.
- Organizes and prioritizes activities for manager(s), including controlling access to the manager''s calendar.
- Maintains the manager''s or work group''s calendar.
- Acts as the manager''s delegate in assigned areas.
- Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of the manager.
- Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents.
- Researches, analyzes, and summarizes information.
- Serves as a resource to others in the resolution of problems and issues.
- Refers the most complex issues to management.
- Contributes to the development of other department or company initiatives.
- Generates simple to complex documents, such as letters, memos, spreadsheets, and presentations.
- May coordinate completion of timesheets.
- Reviews and approves timesheets.
- May code, route, and track invoices.
- May review expense reports for compliance.
- May verify the accuracy of invoices prior to approval.
- Performs other general clerical duties as needed.
- Acts in the capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.
Qualifications
- Advanced spreadsheet and word processing skills needed.
- All applicants must be able to complete pre-employment onboarding requirements (if selected), which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Preferred
- 10 years of relevant experience preferred.
- High School Diploma or equivalent preferred.
Details
- Seniority level: Mid-Senior level
- Employment type: Part-time
- Job function: Accounting/Auditing and Administrative
- Industries: Services for Renewable Energy