Executive Staff Specialist

Job no:

Work type: Non-Classified/Professional

Location: Boise, ID

Categories: Administration and Business Operations, College of Education, Mid-Level

Job Summary / Basic Function

This position provides a wide variety of daily and long-term administrative support to the executive’s office that includes calendar management, executing expenditures, travel authorizations, planning, organizing, implementing, and evaluating special projects, and writing and editing professional correspondence.

This position is not eligible for a hybrid/remote work schedule.

This position is not eligible for visa sponsorship.

Department Overview

The newly formed College of Education and Public Service leverages the strengths of the former colleges to create one college that is stronger, more versatile, and more sustainable. This integration will utilize each college’s strengths in policy and governance, and faculty expertise in education, public service, and policy. In turn, the College of Education and Public Service uses expertise in leadership, education, and public service to equip future generations of problem-solvers.

Level Scope

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry-level professionals and/or support employees.

Essential Functions

• Manage communication and scheduling activities for executive staff, ensuring confidentiality and effective time management.
• Assist with the review of complex, sensitive, and confidential problems and concerns from internal and external constituencies, including Boise State administration, faculty, staff, and students.
• Researches, analyzes, and compiles information to prepare reports, handle complaints or resolve problems.
• Responsible for processing payment requests, travel documents, contracts for services, expense and travel reports, and other documentation.
• Composes correspondence for supervisor on own initiative or from general instructions and formats/types a variety of executive, sensitive and/or confidential documents.
• Assists with the management of special projects as assigned, including special event planning and organizing.
• May involve direct supervision, hiring, and evaluating the work of support staff as well as providing training.
• Coordinates the faculty hiring processes for the college in collaboration with search committee chairs and support team members, including scheduling interviews, travel arrangements, meals, etc.
• Manages spreadsheet for all key transfers/new keys/lost keys for the college.
• Supports the college’s development agenda in collaboration with university advancement and the director of development.
• Assists direct supervisors with onboarding of new staff and faculty. This includes: ordering technology, office setup and supplies, office keys, and invitations to new faculty events.
• Performs other duties as assigned.

Knowledge, Skills, Abilities

• Excellent oral and written communication skills.
• Excellent phone skills.
• Comfortable working as a team.
• Excellent customer service skills.
• Ability to meet project deadlines while adapting to immediate demands.
• Ability to anticipate issues and informational needs.
• Ability to research and organize information and materials relevant to meeting topics and initiatives.
• Exceptional interpersonal and relational skills.

Minimum Qualifications

Bachelor’s Degree or equivalent and 2 years of relevant professional experience.

Preferred Qualifications

At least 4 years of relevant experience.

Salary and Benefits

Salary range is $55,057.60 to $66,996.80 annually and is commensurate with experience.

• 12paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to yourORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to yourPERSI retirement fund (Classified employees)
• Excellent medical, dental and otherhealth-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents
• See ourfull benefits page for more information!

About Us

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at

Advertised

August 3, 2026 Mountain Daylight Time

Applications close

August 16, :55 PM Mountain Daylight Time

Equal Employment Opportunity

Boise State University is committed to providing equal employment opportunities to all employees and qualified applicants for employment as providedfor by federal, state, and local law.

The university does not discriminate in employment opportunities or actions on the basis of any status or class protected under applicable federal, state, and local law.

The University endeavors to recruit, hire, train, and promote the most qualified employees in all job titles.

All other personnel actions are administered without regard to protected class under federal, state, or local law.

If you require an accommodation at any step in our recruitment process, you are encouraged to contact .

Jeanne Clery Act

Each year, Boise State University prepares an Annual Security Report and Annual Fire Safety Report as part of the University's commitment to safety and security on campus and in compliance with the Jeanne Clery Disclosure of Campus Security Police and Crime Statistics Act.

The report includes statistics for the previous three years concerning reported crimes that occurred on the main Boise State campus, all of Boise State's separate campuses, in certain off-campus buildings or property owned or controlled by Boise State, and on public property within, or immediately adjacent to and accessible from Boise State's campuses. Also included in the report are the University's institutional policies and procedures concerning campus security, including those related to sexual assault, campus alerts, drug and alcohol use, and others.

You can obtain a copy of the report by accessing the following website or you can request a copy of the report by contacting the University's Department of Public Safety at 2245 University Drive, Boise, Idaho 83706; by calling ; or by sending an email to

Annual Security and Fire Safety Report