Executive Secretary Confidential (NBOE)

Executive Secretary/ConfidentialUnder the direction of the Superintendent, the Confidential Secretary completes a variety of secretarial and administrative tasks.Qualifications:Bachelor's DegreeFive (5) years of experience in the capacity of a secretary to an executive or administrative official in an urban public school district or comparable organization.Demonstrated professional competence and experience in maintaining confidentiality and handling sensitive information.Computer skills: Kronos, PeopleSoft, Google Applications, Microsoft Office, AdobeProficient in social media communication and platforms.Possess exemplary interpersonal and written communication skills.Excellent organizational skills and attention to detail when completing assignments.Provide superior customer service with a sense of professionalism.Dictation and Typing skills.Responsibilities:Prioritize and manage simultaneous tasks throughout the day as instructed by the Superintendent or designee.Handling confidential documents which may include typing correspondence and filing sensitive paperwork to be seen only by the Superintendent or staff he has approved.Prepares and drafts reports and proposed resolutions.Collects and analyzes data needed as a basis for administrative decisions.Creates and maintains the Superintendent's calendar.Directly supervises designated phase(s) of related work involved in maintaining financial and/or personnel records, preparing payrolls, making purchases, compiling needed statistical and other data, and checking and approving invoices/vouchers.Works with various stakeholders (internal & external) on behalf of the Superintendent's Office.Makes decisions requiring knowledge of the organization.Supervises, directly or indirectly, the establishment and maintenance of records/files.Utilizes various types of standard office equipment.Perform other duties and tasks assigned by supervisor.Knowledge and abilities:Ability to multitask and prioritize tasks.Knowledge of office methods, practices, and equipment.Knowledge of how to perform complex software assignments.Knowledge of the internal organization and established policies/procedures/regulations relative to the work of the department or autonomous government agency.Knowledge of problems involved in the formulation of policies/procedures for the office and other administrative related operations, and the ability to recommend solutions.Knowledge of methods used in preparing and supervising preparation of statistical and other reports containing findings, conclusions, and recommendations.Knowledge of how to supervise the establishment and maintenance of electronic records/files.Knowledge of how to maintain a calendar and schedule appointments.Ability to comprehend established complex office and administrative routines, rules, and regulations of a relatively large organization.Ability to organize assigned work and develop effective work methods.Ability to work collaboratively with an office team and give assignments and instructions to individuals and groups.Ability to prepare and supervise preparation of reports.Ability to supervise the establishment and maintenance of records/files.Ability to learn to utilize various types of electronic recordings and information systems used by the agency, office, or related units.Ability to maintain confidentiality with respect to personnel records, correspondence, and/or investigations.Reports To: SuperintendentSalary: $74,418 - $89,218 Employment Period: Twelve (12) Month Union Affiliation Non-Union