Executive/Personal Assistant to CEO

Finance firm in West Palm Beach is hiring an Executive/Personal Assistant to support the CEO. This EA/PA will sit at receptionist and also handle office coordinator duties.

Hybrid Schedule:

5 days onsite October- May

3 days onsite May- October

Responsibilities:

• Serve as the primary receptionist and point of contact for the West Palm Beach office, greeting visitors and managing incoming calls.
• Oversee office operations, including conference rooms, supplies, vendors, mail, deliveries, and building management.
• Coordinate meetings, catering, office events, and client hospitality.
• Provide administrative and calendar support to senior executives, including meeting materials, expenses, and travel arrangements.
• Provide light personal assistant support to the CEO and family
• Handle confidential information with discretion and professionalism.
• Manage multiple priorities and ad hoc requests while proactively anticipating needs.

Qualifications:

• 3+ years of experience in an administrative role.
• Must have experience supporting an executive with some personal assistant tasks.
• Experience supporting executives, business owners, or private families is a plus.