Executive Ops Coordinator

Junior Operational Support For CDO Office And Future Design StudioRequired Skills & Experience:- 2+ years of executive support, event, or operations coordination experience in a fast-moving environment- Exceptional organization and follow-through — nothing dropped, nothing forgotten- Clear, concise written communication and professional presence with senior stakeholders- Sound judgment and discretion handling confidential and sensitive information- Comfort operating with ambiguity and shifting priorities across many stakeholders at once- Fluency with calendar and spreadsheet tooling; quick to learn new internal systems- Able to work on site at the SF office, with flexibility for occasional early, late, or event-driven hoursNice to Have Skills & Experience:- Experience supporting executives, or supporting creative or design teams- Prior experience in a studio, agency, or in-house creative environment- Experience coordinating events, offsites, or external brand moments- An eye for craft and detail in everything they touch — materials, spaces, and communicationsJob Description:Serve as the junior operational support layer for the CDO office and the Future Design Studio, keeping executive engagements, studio activity, and day-to-day administration running smoothly. This role is a force multiplier for the Business Operations and EA functions, absorbing high-volume coordination work so leads can stay focused on strategy and senior stakeholders.Responsibilities:Studio & executive engagement support:- Support studio visits and executive engagements end to end — visitor and VIP itineraries, arrival and escort logistics, and on-the-day running of the engagement- Prepare rooms, printing, demos, AV, and catering are ready ahead of time- Partner with EAs, Facilities, and Ops on space readiness across the SF, BUR, MPK studios- Capture notes, decisions, and follow-ups from engagements and drive them to closureScheduling support:- Provide scheduling support across the leadership calendar — holding and sequencing time, resolving conflicts, and protecting focus time as a backup- Book rooms, travel, and ground transport; manage recurring meeting series, and distribution lists- Coordinate complex multi-stakeholder and cross-time-zone meetings, including external participantsLead administrative support:- Act as administrative support to the lead Business Operations and EA team- Process expenses, purchase orders, invoices, and vendor paperwork; follow items through to payment- Manage shipping, gifting, and supply logistics for the studio and executive engagements