Executive Operations Associate

Executive Operations AssociateThe Executive Operations Associate will serve as an Executive Assistant-style operational partner to the Chief Medical Officer while supporting coordination across the broader Chief Medical Office. This role combines executive scheduling, meeting administration, travel and event logistics, project tracking, information management, and stakeholder coordination.ResponsibilitiesManage complex calendar scheduling and meeting coordination for the Chief Medical Officer.Proactively prioritize meetings, monitor conflicts, and ensure leadership time is allocated effectively.Coordinate domestic and international travel, prepare detailed itineraries, and support expense tracking.Handle confidential information with professionalism and discretion.Organize leadership meetings, team meetings, and cross-functional discussions.Prepare agendas, distribute materials, capture meeting notes, and maintain action-item trackers.Monitor deadlines, deliverables, and key initiatives to ensure follow-through across teams.Prepare concise executive summaries, updates, and presentations for leadership.Coordinate logistics for conferences, advisory boards, investigator meetings, and team events.Maintain shared resources, documentation, trackers, and project plans using SharePoint, Teams, and similar collaboration tools.Support vendor coordination, contract routing, invoice tracking, and other operational activities.Identify process improvements that enhance efficiency, communication, and execution across the organization.Essential Skills2+ years of Executive Assistant, Executive Coordinator, Operations Coordinator, Project Coordinator, or similar experience.Experience supporting leaders or management teams.Strong calendar management, meeting coordination, and travel planning experience.Excellent organizational, communication, and follow-up skills.Advanced proficiency with Microsoft Outlook, Teams, PowerPoint, Excel, and Word.Ability to manage sensitive and confidential information.Additional Skills & QualificationsExperience supporting executives within biotechnology, pharmaceutical, healthcare, or life sciences organizations.Experience with SharePoint, Smartsheet, or project tracking tools.Bachelor's degree preferred.Work EnvironmentThis position offers a hybrid work environment with a 3/2 schedule, providing exposure to scientific conferences, regulatory activities, clinical programs, and external stakeholder engagements. It offers broad visibility across Clinical Development, Clinical Operations, Regulatory Affairs, Patient Advocacy and Engagement, and Medical Affairs, along with the opportunity to build executive operations and project coordination experience in a clinical-stage biotechnology environment.Job Type & LocationThis is a Contract to Hire position based out of New York, NY.Pay and BenefitsThe pay range for this position is $30.00 - $35.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment.

Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a hybrid position in New York,NY.Application DeadlineThis position is anticipated to close on Oct 6, 2026.