Executive Operations Assistant/Admin

Executive Operations Assistant/AdminWe are looking for a proactive Executive Operations Assistant/Admin to support senior leadership in Fort Lauderdale, FL. This position is ideal for someone who can keep executive workflows organized, anticipate needs, and maintain momentum across a wide range of priorities. The successful candidate will bring strong administrative experience, sound judgment, and the ability to communicate effectively while managing a fast-moving environment.Responsibilities:- Oversee complex calendars for multiple leaders, ensuring meetings, calls, and key commitments are scheduled efficiently and without conflict.- Organize executive meetings by preparing materials, confirming logistics, and helping leaders stay aligned on upcoming priorities.- Participate in leadership discussions when needed, capturing clear notes and distributing meeting summaries with action items.- Serve as a central point of coordination among executives and internal teams to keep communication streamlined and projects moving forward.- Balance requests from several stakeholders at once, adjusting schedules and priorities as business needs shift.- Manage core administrative duties such as document preparation, correspondence support, and day-to-day executive assistance.- Arrange business travel and related itineraries, making sure plans are accurate, practical, and well coordinated.- Use digital tools and platforms, including Zoom and AI-enabled resources, to improve efficiency and support executive operations.