Executive Manager – Office of the President

Date: 09/17/2026

Job Title: Executive Manager – Office of the President

Division/Department: Executive/Office of the CEO

Location: Washington, DC

FLSA: Exempt

Schedule: Full-Time, to include evenings and weekends.*

Reporting Manager: President & CEO

Direct Reports: N/A

Travel: 25%

Salary: $90,000 to $105,000 Depending on Experience

Salary Adjusted to local market rates.

Position Summary

The Executive Manager–Office of the President provides high-level administrative & operational support to the President & Chief Executive Officer (President/CEO) of Museum of the Bible (MOTB). He/she helps create the structure, preparation, and follow-through needed for the President/CEO to focus his time on the Museum’s highest priorities. This position serves as a vital operational link between the President/CEO, Director of Executive Affairs, Executive Leadership Team (ELT), the Board, museum departments, donors, partners, and external stakeholders (such as local & international government officials & faith leaders) while helping to ensure that commitments made by the Office of the President translate into action.

Working closely with the President/CEO and Director of Executive Affairs—in a fast-paced environment, with competing priorities & under tight deadlines—this detail-oriented role is responsible for a broad range of critical duties, including: managing the President/CEO’s schedule & calendar, coordinating meetings & complex travel logistics, supporting executive communications (including emails), timely expense reporting, preparing meeting agendas & minutes, and ensuring that important priorities and follow-up items are carried through to completion.

The Executive Manager must anticipate and proactively manage requirements/deliverables for the President/CEO, providing white-glove service to all internal & external constituencies, maintaining the highest level of confidentiality & professionalism, and ensuring effective day-to-day operations.

Duties & Responsibilities

Executive Scheduling & Logistics

• Manage & maintain the President/CEO’s calendar, including internal meetings, external appointments, donor engagements, speaking engagements, events, travel, and other commitments


• Coordinate closely with the President/CEO and Director of Executive Affairs to prioritize scheduling requests based on organizational and executive priorities


• Serve as a primary point of coordination for individuals and organizations requesting meetings with the President/CEO


• Anticipate scheduling conflicts and proactively recommend solutions


• Prepare the President/CEO’s daily and weekly schedule with all necessary logistical information


• Coordinate meeting logistics, including locations, transportation, technology needs, meals, guest access, and other arrangements


• Assist with travel planning and itineraries, including transportation, lodging, meeting schedules, and related logistics


• Ensure the President/CEO has the appropriate briefing materials, contact information, agendas, and background information in advance of meetings and events


• Coordinate with internal departments regarding the President/CEO’s participation in museum programs, donor engagements, special events, and other institutional activities


• Maintain appropriate flexibility to accommodate changing priorities and time-sensitive requests


• Maintain timely reporting on expenses incurred by the President/CEO by submitting receipts and proper financial reporting.

Executive Communications & Office Coordination

• Triage, manage and maintain email correspondence for the President/CEO


• Draft, prepare, proofread, and coordinate correspondence on behalf of the President/CEO and Executive Office


• Assist the President/CEO and Director of Executive Affairs in preparing donor, VIP, government, embassy, ministry, and stakeholder profiles in advance of meetings and engagements


• Track follow-up items resulting from meetings, events, donor conversations and executive commitments


• Serve as primary liaison between the President/CEO and Board of Directors, coordinating Board communications & materials and managing the BoardEffect platform to ensure timely, accurate, and secure access to information


• Facilitate interdepartmental communication and help ensure assignments & amp; action items involving the Office of the President are communicated to the appropriate departments and completed in a timely manner


• Maintain organized records of correspondence, meeting notes, briefing materials, contact information, and executive follow-up


• Assist with thank-you letters, invitations, acknowledgments, meeting requests, and other executive communications


• Assist in preparing agendas, briefing documents, talking points, background materials, and other documents for the President/CEO and Director of Executive Affairs


• Work with Development and other departments to ensure appropriate preparation and follow-up for donor meetings and engagements


• Monitor outstanding requests and commitments and proactively remind appropriate individuals of upcoming deadlines and deliverables


• Handle sensitive and confidential information with professionalism and discretion


• Provide additional administrative and project support to the President/CEO and Director of Executive Affairs as needed


• Other Duties as Assigned.

Qualifications & Requirements

Knowledge

• Bachelor’s degree or equivalent combination of education & relevant professional experience


• At least 5 years of experience supporting a senior executive, executive office, nonprofit leader, or similarly demanding professional environment preferred


• Knowledge of standard executive office procedures.

Skills / Core Competencies

• Able to provide complex administrative support in a high-profile environment with tact and diplomacy


• Exceptional organizational, scheduling, time, and project management skills


• Excellent written and verbal communication skills


• Demonstrated attention to detail and ability to manage multiple priorities simultaneously in a fast-paced & amp; deadline-driven environment


• Strong interpersonal skills and ability to interact professionally with senior leaders, donors, government officials, board members, faith leaders, and other VIP stakeholders


• Able to exercise sound judgment, discretion, and confidentiality


• Able to anticipate needs, identify potential challenges, and take initiative to resolve issues


• Able to work collaboratively across departments & amp; nationally dispersed team while maintaining appropriate confidentiality within the Office of the President


• Proficiency with MS Office Suite, Outlook, calendar management, and related productivity tools

Abilities / Attributes

• Flexible: Able & willing to work with a broad range of responsibilities, and occasionally work outside normal business hours (including nights & weekends) in support of executive events, travel, and organizational priorities


• Proactive: Anticipates what the President/CEO and Director of Executive Affairs will need rather than waiting for direction


• Highly organized: Maintains control of schedules, details, deadlines, and follow-up across multiple priorities


• Discreet: Understands the confidential nature of executive-level conversations and information


• Relational: Represents the Office of the President with warmth, professionalism, and hospitality, offering white-glove service


• Responsive: Communicates quickly and effectively with internal and external stakeholders


• Detail-oriented: Ensures that the President/CEO is prepared for meetings, travel, events, and engagements


• Mission-minded: Champion the Museum of the Bible’s mission to invite all people to engage with the transformative power of the Bible


• As required, inclusion in official or incidental photographs and videos for MOTB and/or guests.