Executive House Manager & Personal Assistant

Executive House Manager & Personal AssistantLocation: Vancouver, WA 98685Employment Type: Part-time, 20-25 hours per weekProposed Schedule: Monday through Friday, flexible within the hours of 8am-4pm. High flexibility needed to accommodate travel schedule.Compensation: $32-$38 per hour / based on experienceStart Date: ASAPRequirementsMaintain a smoke-free environmentReliable transportation (mileage reimbursement provided for extensive errands)Comfortable working with a small dogAbout Our FamilyI lead a full and fast-moving lifestyle and am seeking a highly capable professional who finds fulfillment in creating calm, structure, and consistency within private home environment. I own and operate two companies and travel frequently—often up to 50% of the time—so having someone dependable who can thoughtfully manage the day-to-day details of my home is incredibly important.

More than anything, I'm looking for someone who can help reduce the constant mental load that comes with balancing a demanding professional life while ensuring my home continues to run smoothly, efficiently, and with care behind the scenes.I'm currently in an "empty nest" season of life, although two of my three adult children live nearby and remain a very important part of my day-to-day life. Family time is something I deeply value and often includes golf outings, farmers market trips, shopping, and relaxed time together whenever schedules allow. I also have a sweet cotton de tulear dog who can be a bit anxious at times, and while dedicated pet care is not a primary responsibility of the role, it's important that the right person genuinely enjoys dogs and feels comfortable around pets.Because my schedule can change quickly and no two weeks ever look exactly the same, I greatly value a home environment that feels organized, peaceful, and well-managed.

Discretion, reliability, professionalism, and proactive support are qualities that matter deeply to me, along with someone who naturally anticipates needs and brings a calm, solutions-oriented presence during especially busy or travel-heavy periods.Who You Are / What We're Looking ForYou are highly capable, self-directed professional who thrives in an environment requiring discretion, initiative, and minimal supervision. You have the ability to be organized, resourceful, and detail-oriented, with a natural ability to anticipate needs, problem-solve independently, and create systems that keep the household operating seamlessly whether the employer is home or traveling.A grounded presence is essential, along with strong communication skills and the emotional maturity to receive direct feedback professionally. The right candidate understands the importance of professional boundaries, demonstrates discretion, values privacy, and operates with efficiency and independence, requiring minimal oversight or routine check-ins.

You are also tech savvy with the ability to work efficiently in apps and systems, experience in Notion a plusBecause every household operates differently, you are adaptable and receptive to established routines, preferences, and standards while remaining flexible as needs evolve and can easily pivot. At the same time, being proactive and confident taking ownership and thinking several steps ahead to help minimize daily overwhelm while creating a sense of ease is essential.Above all, we are seeking someone who is conscientious and genuinely takes pride in supporting a busy lifestyle, values excellence in the details, asks thoughtful questions, and consistently helps create a home environment that feels calm, organized, and effortlessly managed.Key ResponsibilitiesHousehold Organization & MaintenanceCreate and maintain home organization systems throughout the houseDaily resets including tidying counters, loading/unloading dishes, vacuuming high-traffic areas, and ensuring dog water is fullSeasonal swaps for rugs, décor, and clothingCoordinate and drop off donationsAssist with holiday décor organizationUnpacking coordination upon return from travelSupport weekly recycling/garbage days bringing trash cans out and inReplace batteries, light bulbs, and maintain smoke detectorsIndoor plant careInventory & ErrandsRestock pantry, fridge, and household supplies (toilet paper, paper towels, hand soaps)Maintain running household supply listsManage household orders and subscriptions (Amazon Subscribe and Save, coordinating deliveries around travel schedule)Handle returns, dry cleaning pickup and drop-off, and gift shoppingManage mail and package handlingBreak down boxes regularlyMeal SupportMaintain fresh food availability in the fridge for easy meal preparationUnload groceries and wash fruits and vegetables for grab-and-go accessKitchen clean-up and maintenanceLaundry & LinensWash, fold, organize, and put away all laundry, including towels and bed linensMaintain tidy and well-stocked laundry areasVehicle UpkeepCoordinate family vehicle washes as needed, especially during travel periodsDeep Cleaning & Special ProjectsOccasional deep cleaning (fridge, oven, baseboards)Refresh garage, mudroom, and entry areasAir filter cleaningOngoing organizational projects as neededVendor & Property OversightOversee cleaners, contractors, and landscapersResearch and coordinate home repairs and quotes, serving as eyes and ears for maintenance needsCoordinate with lawn and yard service provider for pruning and seasonal needsSupport vendor management for second home in MontanaAdministrative & Personal Assistant SupportSchedule personal appointments (doctors, dentists, nails, hair, massage)Manage reentry logistics by staying aware of travel scheduleBirthday and gifting reminders to ensure cards are sent and gifts are purchasedCoordinate pet grooming appointments ideally during travel periodsHow to ApplyPlease send the following:A brief introductory letter explaining why you're a great fit for this positionYour updated resumeThree professional references with contact informationPlease note this role requires a background check.Disclaimer: When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry, you can unsubscribe at any time if it's not for you.