Executive Assistant

About the Role

This is a critical support role focused on enabling our partners to lead, manage, and grow the firm effectively. You’ll be the go-to person for everything from calendar and meeting coordination to document preparation and internal follow-up. It’s part gatekeeper, part air traffic control, and part trusted advisor — all rolled into one. This role is 90% business-focused, with approximately 10% involving personal assistance.

All the relevant skills, qualifications and experience that a successful applicant will need are listed in the following description.

This role is best suited for someone who thrives on keeping things running smoothly, stays calm under pressure, and takes ownership of the details others overlook. You’ll support the firm’s leaders, including its visionary leader at a law firm known for its values, results, and excellent culture, all while having a direct impact on the firm’s effectiveness

Responsibilities

Executive & Administrative Support

• Manage complex calendars, meetings, and appointments for both partners
• Coordinate internal and external meetings, including prep materials, agendas, and action items
• Handle travel bookings & expense reimbursements
• Draft, review, and format documents, emails, and presentations with a high degree of professionalism

Communication

• Serve as liaison between partners and internal teams, ensuring follow-up on key tasks and deadlines
• Serve as liaison between the partners and clients, vendors, and external stakeholders
• Maintain organized physical and digital filing systems
• Track and manage to-do lists, legal filing deadlines, and administrative workflows
• Ensure timely communication and high responsiveness on behalf of the partners

Office & Team Coordination

• Support general office management tasks and help maintain a productive environment
• Assist with the onboarding of new staff and coordination with HR or vendors as needed
• Handle confidential information with discretion and professionalism
• Schedule personal appointments, reservations, or travel as requested.
• Coordinate with vendors for personal matters (e.g., home services, deliveries)
• Manage certain personal logistics that may impact work schedules.

Qualifications

• Minimum 5 years of experience in an executive assistant or senior administrative role
• Outstanding organization and time management skills — you're known for keeping others on track
• Excellent written and verbal communication skills
• Highly proficient in Microsoft Office, email/calendar platforms, and modern file management tools
• Strong attention to detail, reliability, and follow-through
• Proactive, resourceful, and quick to anticipate needs or spot issues
• Composed under pressure and skilled at juggling multiple priorities
• Legal or professional services experience is a plus, but not required
• Loyal and able to keep confidentiality

About Schneider Buchel LLP

At Schneider Buchel LLP, we’re more than just coworkers — we’re a team that genuinely cares about one another and the clients we serve. Our firm is a collaborative, client-focused law firm dedicated to delivering exceptional legal services with integrity, empathy, and results-driven excellence.

Our culture is built on trust, teamwork, and shared success. We celebrate wins together, support one another through challenges, and take pride in the meaningful work we do every day. We believe that when people enjoy coming to work and feel connected to their team, great things happen — for clients and for our firm. xhqgsiq

Our Core Values

• Results-Driven Excellence
• Hug The Client
• Respect & Empathy
• Integrity & Transparency
• Continuous Growth & Learning
• Work-Life Balance
• Collaborative Teamwork

At Schneider Buchel LLP, we work hard, laugh often, and take pride in being a firm where everyone feels valued, supported, and part of something bigger.