Executive Assistant

Korn Ferry is supporting a client in their search for an Executive Assistant with a financial services firm. This is a critical role in the organization that will provide high level administrative support to senior executives of the leadership team. This individual will operate in a fast-paced, dynamic environment where priorities can shift quickly and exceptional judgment, discretion, responsiveness, and attention to detail are essential.

The ideal candidate is a proactive self-starter who takes ownership of their responsibilities, anticipates needs before they arise, and consistently represents senior leadership with professionalism. This person should be comfortable managing competing priorities, handling highly confidential information, and interacting professionally with senior executives, clients, business partners, and other key stakeholders.

Key Responsibilities

• Maintain heavy business calendars, schedule appointments and meetings in fast paced environment with frequent changes
• Maintain a strong understanding of executive priorities, ongoing projects and key relationships
• Coordinate frequent and complex domestic and international travel arrangements including itineraries, flights, hotels, transportation, and other reservations
• Serve as a professional point of contact and liaison between executives and internal and external stakeholders.
• Proactively monitor and manage high-volume executive inboxes, identifying time-sensitive or important matters and ensuring appropriate follow-up.
• Prepare and process expense reports accurately and on time.
• Organize executive meetings and prepare necessary materials and documentation.
• Handle sensitive and confidential information with the highest degree of discretion and professionalism.
• Remain solution-oriented under pressure, proactively identifying solutions when challenges arise.
• Coordinate and execute special projects from inception through completion.

Qualifications

• Minimum of 3 years of administrative or executive support experience in a professional corporate environment, including experience supporting senior-level executives.
• Demonstrated experience managing complex, high-volume executive calendars and coordinating meetings with frequently changing priorities.
• Strong experience coordinating business travel and detailed itineraries.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent written and verbal communication skills
• Exceptional attention to detail and commitment to accuracy.
• Highly motivated, dependable, and proactive with a strong sense of ownership and urgency.