Executive Assistant

Title: Executive Assistant

Location: West Palm Beach, FL (onsite 4 days/week)

Compensation: $75K-$85K base + bonus

Learn more about the general tasks related to this opportunity below, as well as required skills.

This role supports two c-suite executives of a rapidly growing private credit investment firm in West Palm Beach.

Responsibilities:

• Deliver comprehensive administrative assistance to senior leaders and management personnel across a range of operational needs
• Stay informed of leadership priorities, ongoing initiatives, key relationships, and important business activities to anticipate support requirements
• Oversee complex scheduling demands, coordinating meetings and appointments while adapting to shifting business needs
• Serve as a central liaison between executives and internal or external stakeholders to facilitate communication and coordinate access
• Coordinate professional commitments alongside personal scheduling requirements
• Process and submit business expenses through the organization’s designated expense platform
• Maintain digital records and documentation in accordance with internal procedures and applicable confidentiality standards
• Produce, reproduce, and organize documents, presentations, and materials for meetings and other business needs
• Arrange domestic and international travel, including transportation, lodging, reservations, and detailed itineraries, while adhering to company policies and approved booking systems
• Assist with planning internal gatherings, xhqgsiq departmental functions, and broader corporate events as needed
• Monitor and prioritize high-volume executive email correspondence, identifying time-sensitive matters and ensuring important communications receive appropriate attention

Qualifications:

• 3+ years of executive/administrative assistance experience in a corporate environment
• calendar management experience
• Meeting organization experience
• Travel organization experience