Executive Assistant

Executive AssistantWe are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Waukesha, Wisconsin. This long-term contract position is ideal for someone who excels at keeping executives organized, maintaining smooth communication, and handling a wide range of administrative priorities with professionalism.

The role requires strong judgment, attention to detail, and the ability to coordinate fast-moving schedules, meetings, and documentation in a dynamic corporate environment.Responsibilities:Oversee and prioritize complex calendars for senior leaders, ensuring schedules align with business goals and shifting demands.Coordinate meetings across executive, board, shareholder, and strategic groups, including logistics, materials, and follow-up actions.Act as a key point of contact for internal teams and external partners, helping maintain clear and timely communication.Prepare and refine presentations, reports, correspondence, and other executive-facing documents with accuracy and discretion.Record meeting notes, maintain organized documentation, and track next steps to support completion of commitments.Arrange business travel, build detailed itineraries, and manage related scheduling needs for leadership.Support recruiting efforts for executive-level hiring through interview coordination and candidate communication.Process expense reports, invoices, and vendor-related administrative tasks while helping maintain efficient office operations.Assist with conference rooms, visitor reception, mail handling, supplies, employee events, plant tours, and other corporate activities.Recommend and apply workflow improvements, administrative best practices, and technology-based solutions to enhance executive support, including occasional coordination needs tied to leadership transition activity.