Executive Assistant - Vice President for Finance & Administration

Executive Assistant Office Of The Vice President For Finance And AdministrationThe Executive Assistant provides high-level administrative, operational, and project support to the Vice President for Finance and Administration. The position manages complex priorities, exercises independent judgment and discretion, coordinates communication and workflow across the division and University, and helps ensure that commitments, meetings, projects, and governance responsibilities are completed accurately and on time. The Executive Assistant serves as a professional liaison with senior leaders, employees, students, and external partners.Primary ResponsibilitiesProvides full administrative support to the Vice President for Finance & Administration, including managing electronic calendar events and daily schedule; scheduling meetings; making travel arrangements; managing correspondence and telephone calls; and composing correspondence, reports, and spreadsheetsManages Board of Governors deadlines for the VP and formats/edits motions and materials for Board of GovernorsManages meeting schedules and arrangements for numerous committees/task forces chaired by the VP, including organization of meeting agendas and related materials, preparation of minutes, and maintenance of permanent meeting records, typically in Microsoft TeamsProcesses invoices and other payables, reconciles purchasing card transactions, monitors office budgets, and maintains accurate supporting documentation in accordance with university requirementsPlans and coordinates administrative events, retreats, presentations, and other activities sponsored or supported by the Office of Finance and AdministrationCreates and maintains organized electronic and paper records in accordance with applicable retention, accessibility, and information-security requirementsSafeguards confidential and sensitive information and exercises sound judgment regarding its access, use, and disclosureServes as a primary point of contact for the office, responds to or appropriately refers inquiries, and represents the Vice President and University with professionalism, diplomacy, responsiveness, and discretionCoordinates the recruitment support, onboarding, training, scheduling, work assignments, and day-to-day direction of assigned student employeesMaintains current knowledge of University policies, procedures, organizational responsibilities, and office operations necessary to answer questions, resolve routine matters, and refer complex issues appropriatelyPerforms other duties as assigned to meet the operational needs of the office and divisionRequired QualificationsHigh school diploma or GED; associate or bachelor's degree is a plusThree years of progressively responsible administrative support experience; experience in higher education, government, or another complex organization, including support of an executive cabinet member or senior-level administrator, is a plusDemonstrated proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPointDemonstrated ability to learn different and new technologies such as enterprise administrative systems and document management systems; experience with enterprise administrative systems is a plusDemonstrated experience managing complex calendars, coordinating meetings and travel, preparing executive-level materials, and maintaining accurate recordsDemonstrated ability to communicate clearly and professionally in writing and verbally, with careful attention to grammar, tone, accuracy, and audienceDemonstrated professionalism, diplomacy, sound judgment, and discretion when interacting with internal and external stakeholders at all organizational levelsDemonstrated ability to work independently, anticipate needs, establish priorities, resolve routine issues, and recognize when matters require escalationDemonstrated organizational, planning, project coordination, and time-management skills, including the ability to manage competing priorities and frequent interruptions in a deadline-driven environment; experience with budget monitoring, purchasing-card reconciliation, and event planning is a plusDemonstrated ability to handle sensitive and confidential information appropriatelyDemonstrated commitment to responsive service, collaboration, and respectful engagement with a broad range of constituentsPrevious work experience that indicates a high degree of accuracy, attention to detail, and follow-throughRequired Information & DeadlineApplication Deadline: The position is available immediately and will remain open until filled.

To ensure full consideration, applications must be received by September 25, 2026. To Apply: Submit the following items online by clicking on the APPLY button at the top of the page:Letter of interest addressing position qualificationsCurrent ResumeNames and contact information of three professional references may be asked for at a later dateAbout Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high quality, affordable education with a broadly representative student body, faculty and staff that respects and celebrates a diverse learning community in a global society.SEMO Fast FactsSEMO Strategic Action PlanSoutheast Missouri State University provides an excellent benefits package.

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